Senior Finance Clerk

The Senior Finance Clerk performs complex financial support functions related to accounts payable, including processing transactions, maintaining accounts, and ensuring compliance with financial regulations. The role supports efficient and transparent financial processes within WIPO's Finance Division.

Responsibilities

• Analyze, verify and process financial data and correspondence, ensuring completeness of information and conformity with financial regulations and rules as well as with anti-fraud policies and procedures; follow-up on missing/incomplete/inaccurate information.
• Analyze, verify, and process payments and vouchers related to commercial invoicing and prepare related payments or advances. Verify, analyze and process associated account postings, perform periodic reconciliations and control receipts not invoiced.
• Process staff and non-staff official travel advances and travel claim settlements, including external parties traveling to official meetings, staff travel entitlements. Verify travel-related expenses, ensure compliance with financial regulations, travel instructions, and staff rules.
• Update and suggest enhancements to financial systems and databases related to accounts payable functions. Participate as needed in testing/upgrading of systems.
• Ensure proper maintenance of accounting records; collate and compile financial and statistical data to accurately provide financial and transactional activities within the accounts payable domain.
• Monitor and reconcile accounts such as general ledger, suspense, and petty cash accounts; review obligations and expenditures, identify anomalies and take necessary corrective action; report discrepancies to supervisor.
• Anticipate, identify and resolve problems in data entry or accounting operations; work closely with IT staff on system requirements, and assist others with questions that involve search for and abstracting data or background information to provide explanations; make proposals aimed at enhancing working methods and operational procedures.
• Examine client queries and provide explanations/resolutions to problems in a timely manner, forwarding disputed, complex or unusual cases to the supervisor; draft correspondence to clarify discrepancies, obtain explanations and provide information on the financial rules and regulations; respond directly to inquiries and/or through generic mailboxes.
• Provide briefings and guidance regarding applicable procedures and methods; interpret and explain rules and regulations. Assist in the establishment/update of internal control procedures.
• Perform other related duties as required including backing up other staff members of the Unit.

Requirements

• Completion of secondary education supplemented by training or post-secondary education in accounting and/or finance.
• At least five years of accounting or finance-related work experience.
• Experience working with an ERP system.
• Related experience within the United Nations common system or another international organization (desirable).
• Experience in Oracle Fusion (desirable).
• Excellent written and spoken knowledge of English.
• Knowledge of French or other official UN languages (desirable).
• Good knowledge of accounting and financial principles, procedures and systems.
• Ability to understand, interpret, work within and communicate applicable accounting and financial rules, regulations and procedures (desirable).
• Commitment to continuous learning and the effective use of emerging technologies, including automation and AI-enabled tools, to enhance financial operations, service delivery and data quality.
• Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.
• Accuracy and attention to detail.
• Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.
• Ability to tactfully deal with clients and respond to queries both orally and in writing in a clear and concise manner.
• Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Skills

• Accounting Principles
• Financial Procedures Support
• Accounts payable
• ERP Systems
• Oracle Fusion Financials
• MS Excel
• MS Word
• Microsoft Outlook
• MS PowerPoint
• Database Management
• Financial Regulations
• Financial Transaction Processing
• Automation Tools
• AI-enabled Financial Tools
• Financial Data Quality
• Work prioritization
• Client Query Handling
• Written Communication
• Oral Communication
• Interpersonal Skills

Languages

English