Assistant Archives Officer

The Assistant Archives Officer supports the development and implementation of archival management policies and procedures to ensure the integrity, authenticity and accessibility of WIPO’s archives. The role involves accessioning and processing archival records, handling reference requests, digitizing archival collections, and promoting archival services within the Organization.

Responsibilities

• Identify and accession archival records into the WIPO Archives according to approved policies and procedures.
• Appraise, arrange and describe archival records in accordance with international standards (e.g., ISAD(G), Records in Contexts (RiC)) and best practices.
• Perform rehousing and basic preservation treatments of archival materials.
• Contribute to the development and maintenance of archival management systems.
• Respond to reference and records retrieval requests according to internally defined guidelines.
• Digitize selected archival collections and support digital preservation activities.
• Contribute to the development and implementation of new tools and technologies related to archives.
• Advise and support WIPO staff members on archival policies and practices.
• Participate in outreach activities to promote the WIPO Archives.
• Assist with physical records inventory, transfer and destruction activities.
• Participate in projects as required.
• Perform other related duties as required.

Requirements

• First-level university degree in archival management, records and information management, or a related field. A first-level university degree in another field in combination with an advanced university degree in archival management, records and information management, or a related field may also be accepted.
• Preferably at least two years’ professional experience in archival management or records and information management.
• Practical experience using archival management systems.
• Professional archival experience in an international organization is desirable.
• Practical experience with archival digital preservation programs or systems is desirable.
• Experience with digital tools, AI-enabled applications, and online collaboration platforms (e.g. Microsoft 365 SharePoint) is desirable.
• Excellent written and spoken English or French, and good knowledge of the other.
• Good knowledge of archival principles and practices, and related international standards and best practices.
• Practical knowledge of archival descriptive standards (e.g. ISAD(G), Records in Contexts (RiC)) and metadata standards.
• Ability to work effectively within multi-disciplinary teams and liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Commitment to continuous learning and the adoption of emerging technologies.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Willingness to learn and adapt to new archival practices and technologies.
• Practical knowledge of using Enterprise Content Management (ECM) functionalities is desirable.

Skills

• Archives Management
• Records and Information Management
• Archival Collection Management Systems
• Digital Preservation
• Microsoft SharePoint
• Archival Principles and Practices
• International Archival Standards
• Archival Descriptive Standards
• ISAD(G) Compliance
• Records in Contexts (RiC)
• Metadata Standards
• Enterprise Content Management
• Archival Digitization
• Policy Development
• Reference Services
• Stakeholder Liaison
• Customer Orientation
• Emerging Technologies Adoption
• Spoken English
• Written and Spoken French

Languages

English, French