Programme Assistant

The Programme Assistant supports the MSC Unit by providing administrative and programmatic assistance across multiple workstreams including performance & accountability, intelligence & analytics, M&E & quality assurance, learning & change, and strategic initiatives. The role involves managing information, supporting project implementation, and ensuring adherence to institutional policies to enhance unit effectiveness and growth.

Responsibilities

• Provide administrative support for program management, human resources, planning, budgeting, monitoring, evaluation, and resource mobilization.
• Review requisitions for goods and services to ensure accuracy and fund availability.
• Organize and manage meetings, workshops, and consultations, handling agendas, minutes, and follow-ups, using AI summarization or transcription tools where appropriate.
• Handle contract administration, logistics, and travel arrangements for staff, external contractors, evaluation missions, and events according to WHO procedures.
• Manage calendars, meetings, and communications using productivity and AI tools (e.g., Copilot, Teams AI, automated scheduling systems).
• Maintain digital and physical filing systems, ensuring efficient retrieval through AI‑assisted search and classification.
• Assist with data collection, analysis, and the preparation of reports and presentations to support planning, information sharing, and decision-making.
• Maintain and manage accurate records, databases, and contact lists, ensuring information is organised and accessible.
• Support the creation and updating of visual materials, such as web pages, brochures, and multimedia content, aligned with WHO standards.
• Develop and implement tools for monitoring and evaluating programme performance, documenting MSC’s contributions and addressing WHO needs.
• Coordinate communications activities, including drafting, proofreading, and formatting documents for traditional and social media, while ensuring accuracy and confidentiality with the aid of AI tools.
• Performs other duties as assigned.

Requirements

• Completion of Secondary School, or its equivalent in technical or commercial education.
• University degree in the area of Public Health Management, Project /Programme Management, Economics or Statistics is desirable.
• Minimum of ten years’ experience working in programme management.
• Experience in public health programme is desirable.
• Experience working in the United Nations system and/or other International Organizations is desirable.
• Proven ability to manage multiple tasks, adapt priorities, and propose innovative solutions to problems.
• Good analytical skills.
• Strong oral and written communication skills, including impactful reporting and presentations.
• Experienced in fostering collaborations with stakeholders and supporting resource mobilization using value-for-money principles.
• Proven ability to utilize main generative AI applications.
• Understanding of effective management practices, program planning, and evaluation.

Skills

• Programme Management
• Public Health Programme
• Project Implementation
• Performance Monitoring
• Accountability Management
• Monitoring and Evaluation
• Quality Assurance
• Data Analysis
• Report Writing
• Presentation Skills
• Stakeholder Engagement
• Resource Mobilization
• Value for Money Analysis
• Generative AI
• Programme Planning
• Program Evaluation
• Administrative Support
• Information Management
• Strategic Initiative Support

Languages

English, French