Site Maintenance Assistant

The Site Maintenance Assistant performs a variety of site maintenance tasks to support a safe, comfortable, and reliable working environment at the WFP office in Qamishli, Syria. The role involves preventive maintenance, coordination of cleaning and portering services, repairs, inventory management, and support to fleet maintenance activities.

Responsibilities

• Plan, coordinate and provide a variety of site maintenance and installation works, to ensure preventive maintenance (e.g. for generators, solar system, water heaters, heating system, water pumps, etc.) is carried out regularly ensuring well-functioning equipment.
• Coordinate and/or provide portering and cleaning services (e.g. moving assets, reorganizing/installing workstations, assisting in setting up conference/meeting/event locations, removing waste materials, emergency cleaning, etc.), to support organized and safe work environment.
• Perform regular and ad hoc installations, repairs and maintenance of plumbing systems and electrical equipment and other components, to ensure all installations meet established safety standards.
• Assist in maintaining accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following WFP assets management guidelines.
• Support, in coordination with the Asset Focal Point in the Field, with the Physical Count and Reconciliation exercise that is conducted on annual basis.
• Compile and provide accurate reports on works undertaken, services provided, materials procured and used for installations/repairs including accurate generator fuel logbooks, to support accurate accounting and enable efficient planning for future works/services.
• Provide technical guidance to external contractors during specific maintenance schedules, to enable efficient and cost-effective services.
• Support supervisor in evaluating installation/repair works, compare prices of materials, and contribute to planning of future preventive maintenance works, to contribute to efficient and cost-effective site maintenance services.
• Support in storing, counting, dispatching and proper tracking of vehicles spareparts, fuel logbook and tracking vehicles maintenance systematically and on the ground.
• Support the fleet focal point in verifying vehicles fuel invoices and follow up with the drivers on the maintenance request from the initiation until closing.
• Any additional task requested by the supervisor.

Requirements

• Completion of Secondary school education.
• Three or more years of related experience in site maintenance and record keeping procedures.
• Knowledge of machine operations and use of cleaning materials/solutions.
• Ability to operate and maintain equipment and supplies in good working order.
• Knowledge of safety precautions.
• Ability to multi-task and respond simultaneously and in a timely fashion to job requirements.
• Ability to handle a large volume of work quickly and accurately under time constraints.
• Ability to maintain accurate and precise records.
• High sense of responsibility and punctuality.
• Honesty and integrity.
• Ability to draft correspondence and write and spell correctly.
• Ability to work in a multicultural environment.
• Ability to work in a team.
• Ability to work in all weather conditions.
• Fluency in both oral and written communication in both English and Arabic.

Skills

• Website Maintenance
• Records Keeping
• Machine Operation
• Use of Cleaning Materials
• Basic Equipment Maintenance
• Safety Precautions
• Multi-tasking Skills
• Time Management
• Accurate Record Keeping
• Drafting Correspondence
• Written Communication
• Oral Communication
• Inventory Management
• Preventive Maintenance
• Fleet Maintenance

Languages

English, Arabic