Programme Assistant (Social Protection)

The Programme Assistant (Social Protection) supports the WFP Social Protection team and Ministry of Social Solidarity and Inclusion (MSSI) staff with routine implementation, coordination, and administrative tasks related to social protection activities in Timor-Leste. The role focuses on day-to-day project operations including documentation, logistics, information sharing, coordination, and follow-up under supervision.

Responsibilities

• Provide administrative and operational support to MSSI and WFP teams in the implementation of social protection activities, including assisting with activities related to the implementation of the Bolsa de Mae Kondisional SANUTRIO programme, the national poverty and vulnerability framework, the social registry, and related capacity strengthening activities.
• Support the planning and implementation of social protection activities by assisting with activity scheduling, coordination, and routine tracking under the guidance of senior staff.
• Assist with the preparation, formatting, and updating of operational manuals, guidelines, and project tools for targeting, registration, grievance redress, and process monitoring, as directed.
• Support coordination and information sharing between MSSI, WFP, and other development partners by facilitating communication, organizing meetings, and following up on routine requests.
• Support the organization and logistics of project events, workshops, and municipal coordination meetings, including preparation of materials, participant coordination, note-taking, and dissemination of information.
• Support the preparation of progress reports and documentation by drafting inputs, compiling data, and preparing meeting summaries and basic technical notes for review by senior staff.
• Track project activities and milestones using corporate tools and promptly flag implementation issues or delays to supervisors for follow-up.
• Support monitoring and reporting activities by assisting with data collection, consolidation, and basic analysis for M&E purposes, under supervision.
• Assist in documenting lessons learned and good practices from pilot activities, including consolidating feedback from national and municipal stakeholders.
• Support capacity-building activities by assisting with training preparations, logistics, documentation, and on-the-job learning activities for MSSI and municipal partners.
• Provide translation and basic interpretation support for routine project documents, reports, and communications between English and Tetum, as required.
• Perform other related duties as assigned by the supervisor in support of project implementation

Requirements

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Minimum 5 years relevant work experiences.
• Relevant experience working with government institutions, international organizations, or development partners in project management, coordination, or capacity building roles.
• Relevant experience in project management, including planning, implementation, and monitoring of multi-stakeholder projects.
• Experience in official translation and communication between English and Tetum.
• Fluency (level C) in English language and Tetum. Knowledge in Portuguese is a plus.

Skills

• Project Management
• Stakeholder Coordination
• Capacity Building
• Implementation Monitoring
• Official Translation
• English-Tetum Translation
• Documentation Management
• Logistics Coordination
• Information Sharing
• Administrative Support

Languages

English, Tetum