Procurement Associate G6

The role provides coordination, administrative services, and research support for procurement activities, ensuring the efficient and effective delivery of procurement services. It coordinates and oversees procurement support activities, ensuring the timely, compliant, and cost-effective acquisition of goods and services in support of WFP operations.

Responsibilities

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Perform other related duties, as required.

Requirements

• Completion of secondary school education. University degree in the field of Supply chain or business management or finance is a plus.
• At least five (6) years of progressively responsible experience in procurement or supply chain.
• Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage.
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders (including supplier identification, due diligence, assessment of supplier capabilities, etc…).
• Experience conducting procurement related analysis (example: spend analysis, market analysis, benchmarking, cost saving, contract utilization, etc…).
• Experience in developing and presenting procurement reports.( example: market assessment report, KPI tracking, management briefing, etc…).
• Experience in tendering and contracting processes including preparation of solicitation documents, bid evaluation and contract drafting.
• Experience in vendor management, supplier onboarding, performance monitoring, maintenance of vendor database.
• Experience in managing procurement-related systems, ensuring data accuracy, compliance, and timely reporting.
• Experience managing procurement activities in accordance with ethics, compliance, governance, and anti-fraud principles.
• Knowledge of food and non-food (goods and services) procurement processes, including competitive bidding procedures, transparency and accountability requirements, value-for-money principles and donor compliance requirements.
• Strong negotiation, communication, and presentation skills, with demonstrated ability to negotiate pricing, delivery terms, and contract

Skills

• Supplier Research
• Procurement Analysis
• Spend Analysis
• Market Analysis
• Benchmarking
• Cost Saving
• Contract Utilization
• Procurement Reporting
• Tendering Procedures
• Contract Drafting
• Bid Evaluation
• Vendor Management
• Supplier onboarding
• Performance Monitoring
• Vendor Database Management
• Procurement Systems Management
• Data Accuracy
• Compliance Management
• Procurement Ethics
• Anti-Fraud Principles
• Competitive Bidding
• Value for Money Principles
• Donor Compliance
• Negotiation Skills
• Presentation Skills

Languages

English, Arabic, French