Procurement Assistant GS5 - Lomé

The Procurement Assistant GS5 in Lomé supports the implementation of procurement procedures and activities to ensure efficient acquisition of goods and services for WFP operations in Togo. The role involves administrative procurement tasks, coordination of deliveries, data management, and providing technical support to colleagues.

Responsibilities

• Perform timely and efficient administrative procurement activities to assist administrators in acquiring goods and services needed for effective field operations.
• Gather data and prepare and distribute related documents to contribute to successful procurement programs and operational activities (e.g., issuing calls for tenders, evaluating offers, negotiating/awarding contracts) ensuring compliance with standard procedures.
• Review, record, and prioritize purchase requests ensuring all supporting documents are provided and funds are available to enable acquisition of goods and services.
• Coordinate and supervise delivery of purchased products, verifying receipt and inspection, and implementing follow-up measures to ensure products reach Headquarters and field operations.
• Conduct research and compile and present information in standardized formats to enable informed decision-making and communicate information harmoniously to stakeholders.
• Update, manage, and maintain appropriate databases and files to ensure information is accurate, structured, accessible, and facilitates reporting requirements.
• Liaise with colleagues to ensure procurement activities align with broader programs and adopt a concerted approach to meet assistance needs.
• Provide technical support and/or assign tasks to other support staff to help them complete routine tasks within agreed standards and deadlines.
• Perform other duties as required.

Requirements

• Be a holder of a secondary school diploma with a post-secondary certificate in Procurement Management, Public Markets, Transport and Logistics or equivalent field.
• Have at least five (5) years of continuous work experience in procurement management, public markets, transport and logistics or equivalent field.
• Good command of French (oral and written). Intermediate knowledge of English is an asset.
• Experience participating in procurement activities.
• Experience in conducting analyses and report writing.
• Experience in daily collaboration with suppliers or other third parties.
• Experience using enterprise systems to track ongoing shipments, pipeline information, claims, and food stocks.
• Experience in data analysis (raw materials, funds, etc.) and report writing.
• Experience in evaluating service providers' performance against defined key performance indicators (KPIs).
• Experience assisting in the preparation of contract documentation.
• Experience providing technical support to business activities via enterprise systems.

Skills

• Procurement Management
• Public Markets
• Transport Logistics
• Procurement Operations
• Report Writing
• Supplier Collaboration
• Enterprise Systems Integration
• Shipment Tracking
• Data Analysis
• Service Provider Evaluation
• Key Performance Indicators (KPIs)
• Contract documentation handling
• Technical Support
• Procurement Procedures
• Goods and Services Acquisition

Languages

French, English