Human Resources Assistant G5

The Human Resources Assistant G5 supports the delivery of high-quality, client-focused HR services for the WFP Regional Office in Cairo. The role involves responding independently to HR queries, managing resources, coaching staff, and coordinating a team of support personnel to ensure effective HR service delivery.

Responsibilities

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.

Requirements

• Bachelor’s degree in human resources, Business Administration, Psychology, Social Sciences, or another related field.
• 5 Years of related job experience.
• Has managed and implemented HR policy and procedures in line with WFPs operating standards.
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration.
• Has provided ad-hoc guidance to less experienced staff members.
• Has provided briefing to new recruits as part of the onboarding process.
• Has gained experience working across a range of WFP or similar contexts and with varying strategic priorities.
• Fluency in English and Arabic is required.

Skills

• HR Policy Implementation
• Payroll Administration
• Recruitment Administration
• Interview Administration
• Onboarding Process
• HR Services Execution
• Team Coaching
• Team Coordination
• HR Query Management
• WFP Standards

Languages

English, Arabic