Finance Business Support Assistant GS4 - Lomé

The Finance Business Support Assistant will provide structured and precise financial support activities under the supervision of the Finance Manager and direct supervision of the Billing and Collection Officer. The role involves accounting treatments, invoice follow-up, budget participation, and financial reporting support at the WFP office in Lomé, Togo.

Responsibilities

• Ensure various accounting treatments respecting segregation of duties in support of Associated Finance according to accounting procedures.
• Process daily all accounting documents submitted.
• Maintain accounting records.
• Participate in the preparation of budgets and annual work plans in consultation with team members.
• Participate in inventory realization and ensure classification and archiving of supporting documents of project operations and all financial or accounting documents according to predefined principles.
• Participate in the review of expenses made by partners benefiting from project resources before any financial resource replenishment.
• Participate in the implementation of administrative, financial and accounting management tools.
• Contribute to the production and availability of financial information.
• Contribute to the regular production of Financial Reports in the prescribed format.
• Verify the compliance of invoices and receipts (reconciliation of invoices, purchase orders, delivery notes and acceptance reports).
• Conduct an annual physical inventory of fixed assets and perform reconciliations.
• Perform any other tasks related to the mission as assigned.

Requirements

• Be holder of a secondary school diploma with a post-secondary certificate in Accounting and/or Administrative Management, Finance, Commercial Management, Business Administration or equivalent field.
• Have at least four (4) years of continuous work experience in Accounting and/or Administrative Management, Finance, Commercial Management, Business Administration or equivalent field.
• Good command of French (oral and written). Intermediate knowledge of English is an asset.
• Master general accounting, invoice processing, expenses and revenue management.
• Know basic principles of financial management.
• Master Microsoft Excel (pivot tables, formulas) and management software.
• Understand budget preparation and variance monitoring.
• Process, classify and synthesize financial documents.
• Respect strict deadlines for account closing and reporting.
• Ensure absolute accuracy in figures to avoid errors.
• Manage sensitive financial information with confidentiality.
• Collaborate effectively with the rest of the finance department and other units.

Skills

• Accounting
• Invoice Processing
• Expenses Management
• Revenue Management
• Financial Management Principles
• Budget Preparation
• Variance Monitoring
• Financial Reporting
• MS Excel
• Management Software
• Financial Document Classification
• Financial Data Synthesis
• Account Closing
• Confidentiality Management
• Financial Data Accuracy

Languages

French, English