Finance Assistant

Under the supervision of the National Finance Officer and overall supervision of the Head of Administration and Finance, the Finance Assistant manages tax-related requests, processes invoices, verifies vendor claims, assists in financial reporting, and supports administrative tasks related to financial monitoring and record keeping.

Responsibilities

• Manage and respond to all tax-related requests and inquiries received from the Direction Générale des Impôts (DGI).
• Retrieve and download from Informations Tracking Systems (ITS) all paid invoices and the corresponding payment advice from the WINGS system for the period January 2025 to December 2026.
• Ensure that all invoices submitted to the Accounts Payable Unit are forwarded to the respective spending units within one day of receipt.
• Serve as backup Petty Cash Custodian whenever required to ensure continuity of operations.
• Verify vendor claims, advances, and other receivables, while ensuring compliance with applicable procurement procedures, to facilitate timely supplier payments in accordance with WFP financial policies and regulations.
• Assist in gathering and consolidating information from various sources for the preparation of budget, accounting, financial, and statistical reports.
• Retrieve, format, and validate data from financial management systems, promptly identifying and escalating any discrepancies or inaccuracies to the supervisor and following up on corrective actions.
• Perform administrative tasks related to the monitoring and recording of fixed assets, fuel consumption, and expenditures on vehicle and generator spare parts, ensuring that relevant databases remain accurate and up to date.
• Maintain the web-based tracking system for invoices and payment transfers, ensuring that all supporting documentation is properly recorded, filed, and retained in compliance with WFP standards and procedures.
• Monitor and record expenditures against approved budgets to ensure accurate cost allocation and the timely processing of payments to suppliers, cash grant recipients, and other service providers.
• Provide guidance, coaching, and on-the-job training to support staff to promote consistent service delivery and adherence to required standards and procedures.

Requirements

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Fluency (level C) in English and French language.
• Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

Skills

• Financial Data Collection
• Financial Monitoring
• Financial Reporting
• Invoice Processing
• Vendor Claims Verification
• Tax Management
• Financial Record Keeping
• Bilingual: English/French

Languages

English, French