Business Support Assistant (Finance)

The Business Support Assistant provides administrative and finance support to ensure the efficient implementation of routine operational processes and the delivery of high-quality business support services. The role contributes to document management, filing, payment processing, system data accuracy, reporting, and audit support, while ensuring timely and client-oriented responses to routine queries.

Responsibilities

• Support routine administrative and financial processes to contribute to the effective and timely management of resources.
• Maintain organized filing systems and standard records to ensure information is accurate, accessible, and readily available.
• Review and update registers, reference numbers, and related documentation in line with established procedures.
• Scan, file, and archive invoices, receipts, contracts, and other supporting documentation in digital and physical systems.
• Print cheques and support payment-related processes, ensuring documentation is complete and verified.
• Upload payments into the relevant system and maintain accurate supporting records in line with internal procedures.
• Collect supplier information and support the processing of zero VAT requests and related follow-up.
• Identify routine discrepancies or missing information in records and statistics, and escalate issues as required.
• Gather information to support the preparation of reports, draft documents, and routine business correspondence.
• Support audit processes by compiling and organizing relevant files and documentation.
• Respond to routine queries in a timely and client-oriented manner, escalating more complex matters when necessary.
• Perform other related duties as required.

Requirements

• Completion of secondary school education.
• First University degree in Business Administration, Office Management, or any other related functional area is desirable.
• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Strong analytical skills and attention to detail.
• Good organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in using financial management systems and Excel for data analysis.
• Fluency of English and Arabic languages in both oral and written communication.

Skills

• Office Management
• Financial Management Systems
• MS Word
• Excel
• Data Analysis
• Document Management
• Payment Processing
• Reporting
• Audit Support
• Work Routine Knowledge
• Analytical Skills
• Time Management
• Organizational Skills

Languages

English, Arabic