Budget & Programming Associate

The Budget & Programming Associate supports efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources. The role involves reviewing budget plans, monitoring financial performance, supporting pipeline management, and contributing to process improvements in budget and resource management.

Responsibilities

• Review budget plans, monitor and analyze project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimization of resources.
• Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
• Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximize operational effectiveness.
• Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilization.
• Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
• Review, compile and analyze data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimize use of funds.
• Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis

Requirements

• Completion of secondary school education.
• A post-secondary certificate in the related functional area.
• Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Has supported the preparation and management of budgets.
• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
• Has assisted with budget/allotment related issues within the WFP budget system.
• Advanced data analytics and visualization skills, including Power BI, Tableau, and advanced Excel, to transform financial and operational data into actionable management insights.
• Strong pipeline and resource management expertise, including Net Funding Requirements (NFR), forecasting, resource allocation, and grant lifecycle management.
• Excellent communication and presentation skills, with the ability to tailor financial and operational information to senior management, programme teams, and external stakeholders.
• Experience facilitating cross-functional coordination and training, strengthening collaboration between Programme, Finance, Supply Chain, Partnerships, and other units.
• Ability to identify process improvements and drive innovation, including automation, dashboard development, and enhanced reporting tools to support evidence-based decision-making.
• Intermediate/advanced proficiency in spoken and written English.

Skills

• Budget Preparation
• Budget Management
• Resource Planning
• Pipeline Management
• Supply Chain Monitoring and Evaluation
• WFP Budget System
• Data Analytics
• Data Visualization
• Power BI
• Tableau
• Advanced Microsoft Excel
• Net Funding Requirements
• Forecasting
• Resource Allocation
• Grant Lifecycle Management
• Financial Reporting
• Cross-Functional Coordination
• Training Facilitation
• Process Improvement
• Automation
• Dashboard Development

Languages

English