Budget & Programming Assistant

The Budget & Programming Assistant provides technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources. The role involves budget review, fund management, pipeline monitoring, data entry, reporting, communication, and training to support financial and operational effectiveness.

Responsibilities

• Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimization of resources.
• Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.
• Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximize operational effectiveness.
• Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
• Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimise use of funds.
• Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis

Requirements

• Completion of secondary school education.
• A post-secondary certificate in the related functional area is desirable.
• 5 Years related job experience.
• Has assisted with the preparation of complex financial documents.
• Has supported the performance of budget analyses.
• Has contributed to the collection of pipeline data.
• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Skills

• Financial Document Preparation
• Budget Analysis
• Pipeline Data Collection
• Fund Management
• Financial Performance Management
• Data Entry
• Financial Reporting
• Budget Review
• Training and Support
• Project Financial Management

Languages

English