Asistente Nacional de Administración, Adquisiciones y soporte financiero

The National Assistant for Administration, Procurement and Financial Support will support the administrative, financial and procurement management of the project, ensuring compliance with established policies and procedures. The role includes financial control, logistics coordination, and reporting to support project implementation in the Goascorán River Basin.

Responsibilities

• Execute accounting, financial control and procurement functions complying with Adaptation Fund norms and project financial procedures.
• Maintain updated, reconciled and analyzed accounting records, identifying financial risks.
• Develop and implement financial tools and standard procedures to optimize project financial management.
• Prepare internal and external financial reports providing timely and accurate information on the project's financial status.
• Evaluate suppliers and ensure efficient and secure management of financial transfers to beneficiaries following approved procedures.
• Coordinate logistics for project activities such as meetings, workshops and missions ensuring resource availability.
• Maintain strict control of project asset inventory.
• Review liquidation of agreement letters or contracts with implementing partners.
• Maintain continuous and effective communication with administrative and technical staff of implementing partners.
• Supervise and update financial information systems ensuring proper alignment and reconciliation of data.
• Ensure availability of funds to cover daily financial needs and coordinate cash flow.
• Facilitate and support internal and external audits ensuring compliance with audit requirements.
• Implement internal controls to guarantee transparency and efficiency in resource use.
• Coordinate with the National Technical Advisor the management of the disbursement plan and ensure compliance with administrative agreements.
• Provide financial and budgetary support to project staff and implementing partners.
• Manage preparation and issuance of personnel action requests (contracts and amendments) according to project requirements.
• Participate in identifying opportunities for improvement in financial policies and procedures, making recommendations to strengthen financial systems.
• Be prepared to respond and manage financial emergencies.
• Collaborate with the team on other tasks necessary for project success.

Requirements

• University degree in Finance, Economics, Administration, Accounting or related fields.
• Four (4) years of experience in financial management of projects, ideally in development or humanitarian contexts.
• Experience in the public sector or international organizations, particularly within the United Nations system, is desirable.
• Fluency in spoken and written Spanish; knowledge of English is valued.
• Knowledge of financial and accounting standards.
• Competence in accounting software (e.g., SAP) and project management tools (MS Project, Trello, among others).
• Experience in procurement and purchasing processes including purchase orders, quotations and offer comparisons in humanitarian or development sectors.
• Ability to analyze basic financial data, bank reconciliations and prepare simple reports.
• Advanced skills in office tools (Excel, Word, PowerPoint, others) including pivot tables, charts and formulas for budgeting and cost analysis.
• Familiarity with international donor financial requirements such as the Adaptation Fund and WFP.
• Document and file management using cloud platforms (SharePoint, Google Drive, among others).
• Inventory control and tracking of project materials and equipment.
• Demonstrated integrity and professional ethics.
• Sensitivity and adaptability to intercultural issues with openness to diversity.
• Persistence and effective communication skills.
• Willingness to learn and apply new technologies in the work context.

Skills

• Finance Management
• Project Financial Management
• Public Sector Experience
• International Organization Experience
• Financial Accounting Standards
• SAP
• Project Management Tools
• Procurement Procedures
• Purchase Order Management
• Quotation Analysis
• Financial Data Analysis
• Bank Reconciliation
• Financial Reporting
• Excel
• Budgeting
• Cost Analysis
• Donor Financial Requirements
• Document Management
• Cloud Platforms
• Inventory Management
• Logistics Coordination

Languages

Spanish, English