Vehicle Control Officer

The Vehicle Control Officer is responsible for planning, controlling, and coordinating the allocation and use of Agency vehicles and drivers to support Field Office operations efficiently and cost-effectively. The role includes supervising a large team, ensuring vehicle safety and maintenance, managing vehicle licensing and insurance, and overseeing vehicle disposal processes.

Responsibilities

• Plan, control and coordinate the allocation, operating schedule and use of Agency vehicles and drivers in a cost effective and rational manner.
• Monitor and execute ERP and agency fleet management systems (Feetwave, Fleetlog) to ensure efficient and up to date record keeping and efficient use of the Fleet.
• Ensure care, custody, cleanliness, safety and effective utilization of Agency vehicles and fuel is maintained.
• Enforce vehicle movement discipline, undertake spot checks to ensure compliance with agency standards, damage reporting and safety breaches are correctly reported and investigated.
• Prepare investigation reports, manage losses, mishandling and damages involving Agency vehicles, deal with insurance agents and prepare survey reports as required.
• Prepare and maintain accurate records related to drivers’ responsibility, travel subsistence and other allowances.
• Administer the issue of transport permits for home/office transport in coordination with other departments and ensure all charges are accounted for and recovered as necessary.
• Plan and obtain vehicle licensing and ensure all Agency drivers are licensed to drive assigned vehicles.
• Manage and supervise armored vehicles transportation programs in coordination with Safety and Security Section ensuring safety measures are applied.
• Utilize budget transactions within ERP to assist in preparing the annual budget for vehicle control operations.
• Oversee surveying and disposal of old fleet in line with property management manual.
• Perform other duties as assigned by the supervisor.

Requirements

• A university degree from an accredited educational institution in transportation management, business administration, public administration, commerce or other related field.
• Minimum of three years of relevant experience in logistics, vehicle and transport management related function.
• Experience in managing vehicle insurances, overseeing and scheduling vehicle inspections is required.
• Experience in vehicle registration and disposal/write off processes and procedures including obtaining approvals with relevant authorities is required.
• Currently residing in Duty Station (Amman, Jordan) and within commuting distance with authorization to work in the duty station at the time of application.
• Experience in working with the UN rules and regulations is desirable.
• Experience in overseeing regular vehicle maintenance and servicing to minimize downtime is desirable.
• Experience in maintaining vehicle information and inspection records is desirable.
• Experience in using transport management specific software or database applications is desirable.
• Good knowledge of local traffic rules and regulations is desirable.
• Possession of a valid local driving license is desirable.
• Possession of CILT Certificate is desirable.
• Good understanding of the context of Palestine refugees and UNRWA operations is desirable.

Skills

• Transport Management
• Vehicle and Transport Management
• Vehicle Insurance Management
• Vehicle Inspection Scheduling
• Vehicle Registration Processes
• Vehicle Disposal Procedures
• Vehicle Maintenance Oversight
• Transport Management Software
• Vehicle Information Management
• Vehicle Inspection Records
• Local Traffic Regulations
• Driving License
• UN Rules and Procedures
• Fleet Management Operations
• Team Supervision
• Logistics Management

Languages

English, Arabic