Senior Security Assistant

The Security Senior Assistant provides administrative and specialized support to ensure effective management of safety and security operations. The role supports timely information exchange and resolution of security-related issues to maintain a safe and secure environment in line with UNOPS and UNSMS standards.

Responsibilities

• Gather, verify and update security information and data to support analysis of security situations, preparedness levels, risk assessments, and development of security plans and self-assessment programmes.
• Maintain accurate and up-to-date personnel lists and information related to UNOPS offices, residences, project sites, security focal points, and the warden system.
• Disseminate relevant information and updates on the security situation within the country or designated areas of responsibility.
• Compile and tabulate data and survey results to support monitoring and reporting of compliance with required security mitigation measures.
• Document and assist in reporting security incidents affecting personnel, offices and assets.
• Represent UNOPS at Security Cell meetings when authorized, recording discussions and sharing routine information with stakeholders.
• Follow up on routine security-related actions on behalf of the supervisor and provide updates on progress and outcomes.
• Provide administrative support for security awareness and preparedness training, and assist as a resource person when required.
• Conduct basic security briefings for newly arrived personnel, as assigned.
• Offer guidance and information to personnel on routine security procedures, communication protocols, and designated focal points.
• Administer security clearance processes, including requests for access to UNOPS compounds and facilities.
• Coordinate with UNDSS office in absence of Field Security Advisor or supervisor to provide information and support related to UNOPS security matters.
• Provide general administrative and logistical support for the work area, ensuring effective information flow and timely follow-up on correspondence and queries.
• Organize meetings and briefings; arrange appointments; receive visitors; handle and screen telephone calls; respond to routine queries with discretion; take minutes or notes at meetings as directed.
• Prepare documents, reports, tables, databases, and charts applying appropriate technical and formatting skills.
• Facilitate emergency communications by operating specialized data and communication equipment including satellite phones, VHF, and HF radios.
• Maintain organized and secure files and records, including routine and confidential correspondence, ensuring safeguarding of sensitive information.
• Support organization, facilitation and delivery of training and learning sessions on security topics.
• Participate in knowledge-sharing initiatives and Communities of Practice, contributing insights and lessons learned.
• Conduct research on security-related topics and contribute to drafting reports, summaries and briefing notes.

Requirements

• Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor's degree (or equivalent) in any discipline with 1 year of relevant experience is required.
• Relevant experience in security operations, including incident reporting, security administration support, security communications, warden system, or related areas.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Fluent proficiency in English is required.
• Fluent proficiency in Arabic is required.

Skills

• Security Operations
• Incident Reporting
• Security Administration
• Security Communication Systems
• Warden System
• Collaboration Tools
• Productivity Tools
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems
• Multicultural Environment Experience
• Humanitarian Experience

Languages

English, Arabic