Project Reporting and Communications Senior Associate

The Project Reporting and Communications Senior Associate supports the effective implementation of the KOICA-funded waste management project by ensuring timely, high-quality donor reporting, managing project communications, and coordinating clear, consistent information with KOICA, government counterparts, and key stakeholders in compliance with UNOPS standards.

Responsibilities

• Coordinate the preparation of periodic, annual and ad hoc project reports required by KOICA and other relevant stakeholders.
• Maintain and monitor a reporting calendar and key submission deadlines, proactively following up with responsible project team members to ensure timely submission of inputs.
• Collect, consolidate, review and edit technical, operational and project inputs received from project team members for incorporation into donor reports.
• Review reports, presentations, briefs and correspondence to ensure the accuracy, consistency and coherence of information presented to KOICA and stakeholders.
• Support the preparation of management updates, briefing notes, presentations and other project information requested by KOICA, Project Management Consultancy (PMC), government counterparts and other stakeholders.
• Support the Project Manager in maintaining effective communication and coordination with KOICA, PMC, relevant government counterparts, Local Authorities and other project stakeholders.
• Support the preparation and coordination of official correspondence, information requests, presentations and briefing materials for KOICA and government counterparts.
• Facilitate timely internal follow-up on requests for information and agreed actions from KOICA and stakeholders.
• Ensure that information shared externally is coordinated with the Project Manager and relevant technical colleagues and is consistent with approved project information and documentation.
• Support stakeholder meetings, donor missions, workshops and project events, including preparation of materials, documentation and follow-up actions.
• Support the implementation of the project's communications and visibility activities, ensuring compliance with UNOPS corporate requirements and KOICA visibility requirements.
• Develop, draft, edit and proofread project communication materials, including internal and external newsletters, project updates, fact sheets, social media content.
• Identify project milestones, achievements, beneficiary stories and implementation results suitable for internal and external communication.
• Coordinate project-level external communications and visibility activities with the SAMCO Communications Officer, ensuring consistency with UNOPS corporate communication standards and messaging.
• Coordinate communication inputs for project events, workshops, donor missions and campaigns.

Requirements

• Secondary school (or equivalent) with 7 years of relevant experience OR Bachelor's degree (or equivalent) in communications, international relations, development studies, project management, public administration, social sciences, or another relevant field with 3 years of relevant experience is required.
• An advanced university degree, preferably in communications, international relations, development studies, project management, public administration, social sciences, or another relevant field is desired.
• Relevant professional experience in project reporting, donor reporting, project communications, stakeholder coordination, project management support, or international development is required.
• Experience in coordinating and preparing donor reports, progress reports, briefing notes, presentations and other project information products, including the consolidation of technical and programme inputs, is highly desirable.
• Previous experience working on KOICA-funded projects, including KOICA reporting, coordination, communication and/or visibility requirements, is highly desirable.
• Experience in monitoring reporting requirements and deadlines and coordinating inputs from multidisciplinary project teams is desirable.
• Experience working in a multicultural environment and coordinating with multiple internal and external stakeholders is an asset.

Skills

• Project Reporting
• Donor Reporting
• Project Communication
• Stakeholder Coordination
• Project Management Support
• International Development
• Progress Reporting
• Briefing Note Preparation
• Presentation Development
• Technical Input Consolidation
• KOICA Reporting
• Monitoring Reporting Requirements
• Deadline Management
• Multidisciplinary Team Collaboration
• Multicultural Environment Coordination

Languages

English, Sinhala, Tamil