Project Manager (Transactional)

The Project Manager (Transactional) is responsible for the effective delivery and daily oversight of projects providing transactional services such as HR, procurement, and grants management to UNOPS partners. The role ensures alignment with contractual commitments and UNOPS performance standards, managing project outputs within agreed tolerances of time, cost, scope, quality, risk, and benefits.

Responsibilities

• Develop, complete and update the project implementation plan.
• Implement the approved plan within tolerances set by the Project Board.
• Embed sustainability dimensions including social, gender, environmental and economic aspects into the project life span.
• Manage production of required outputs and overall progress, initiating corrective actions as necessary.
• Ensure quality of work packages and deliverables comply with quality requirements.
• Liaise with external suppliers or account managers to ensure quality and timely delivery of outputs.
• Manage acceptance and delivery of work packages.
• Monitor project progress, control variances, and manage changes.
• Identify and advise senior management and project board on mitigating measures against project risks.
• Identify and report potential opportunities for UNOPS.
• Comply with organizational policies and standards, maintain updated project information in management systems.
• Ensure adherence to applicable local laws, international regulations and technical standards.
• Prepare and adapt plans for approval by the project board and manage baselines.
• Manage reporting obligations as defined in implementation plan and legal agreements.
• Maintain project documentation for accessibility and audit support.
• Understand and apply UNOPS financial rules and regulations, ensure compliance with ethics policies.
• Provide formal handover of project to closure manager when applicable.
• Support project audit activities including planning, preparation, coordination and follow-up.
• Include results framework and M&E plan with indicators and targets in project implementation plan.
• Prepare and issue regular project and financial reports per partner and UNOPS requirements.
• Review project status and evaluate performance criteria regularly.
• Maintain diaries and progress reports as required.
• Provide routine oversight and analysis of delivery data within dashboard system.
• Ensure project team members track and update milestones and targets regularly.
• Develop stakeholder engagement strategies and plans, actively engage and adjust as necessary.
• Establish solid working relationships with project board, clients and key stakeholders.
• Formulate project communication plans and monitor effectiveness.
• Coordinate stakeholder engagement and communication ensuring effective timing and interdependency management.
• Ensure stakeholders are aware of project activities, progress and exceptions.
• Work with internal stakeholders to ensure projects comply with audit requirements.
• Coordinate quality reviews of project documents and deliverables.
• Provide quality control for management outputs.
• Create a learning environment for project team, encourage knowledge sharing and training.
• Interact with other project managers and wider PM community to share lessons learned and best practices.
• Stay abreast of latest updates and good practices, participate in training and learning activities.
• Ensure lessons learned are shared timely and appropriately.
• Provide feedback to corporate practice groups on policy and systems.
• Organise and structure project team with clearly defined roles and responsibilities.
• Lead and motivate project management team and manage performance.
• Conduct performance reviews fairly, accurately and on time.
• Select, recruit and train project teams considering gender parity and diversity.
• Ensure safety and security for all project personnel in compliance with UNDSS standards.

Requirements

• Bachelor’s degree (or equivalent) in any discipline with 7 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 5 years of relevant experience is required.
• A globally recognized professional certificate (e.g. PRINCE2, PMI, etc) or membership in Project Management is desired.
• Relevant experience is work in project management specific to HR processes or services, financial management, grants management, procurement or related areas.
• Experience in project coordination and operations management is required.
• Knowledge of relevant quality standards, and assurance methodologies is required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Fluent proficiency in English is required.
• Fluent proficiency in Nepali is required.

Skills

• Project Management
• Prince2
• PMI Certification
• HR Processes
• Finance Management
• Grants Management
• Procurement Management
• Project Coordination
• Operations Management
• Quality Standards
• Assurance Methodologies
• Multicultural Environment Experience
• UN System Experience
• Development Context Experience
• Humanitarian Experience
• Contract Management
• Risk Management
• Cost Management
• Scope Management
• Time Management

Languages

English, Nepali