Project Management Support - Senior Officer

The Project Management Support - Senior Officer provides comprehensive operational, administrative, and project management support to the Private Sector Resilience Program (PSRP) in Afghanistan. The role supports project implementation, financial and procurement monitoring, stakeholder coordination, and reporting to ensure alignment with UNOPS and donor requirements.

Responsibilities

• Advise Project management on UNOPS Policies and Procedures, Financial Rules and Regulations (FR&R), and World Bank donor requirements for efficient project implementation
• Support the annual project planning process, workplan updates, and operational readiness tracking in line with PSRP objectives
• Identify and advise on alternative options and innovative approaches according to Activity needs within UNOPS FR&R
• Manage work packages within the project as and when required by Project management
• Participate in periodic visits to project sites to review compliance with recognized procedures
• Establish and monitor an internal control system for all administrative actions and project workflows
• Monitor project financials, track commitments and disbursements, and advise Project management on expense obligations and cash flow
• Track overall project expenditure, alert Project management to financial shortfalls or over-expenditures, and propose budget realignments, amendments, and revisions when necessary
• Ensure accurate data entry and review of financial information and expenditures in the oneUNOPS ERP system
• Produce routine financial reports, budget forecasts, and administrative reports according to UNOPS and World Bank reporting frameworks
• Ensure full maintenance and organization of supporting project financial and operational documents for audit and review processes
• Ensure conformity of project disbursement requests with procedures, work plans, and resource availability, liaising with the Finance Unit for processing
• Support procurement processes for specialized technical services, including document preparation, submission review for Purchase Orders/Contracts, and tracking through oneUNOPS
• Assist in managing the grant-making lifecycle, including proposal evaluations, grantee screening, Call for Proposals support, grantee monitoring, and drafting Grant Support Agreement amendments
• Prepare Terms of Reference (ToR) for required project inputs with expert or client support as required
• Assist Project management in monitoring HR requirements, providing induction briefings to newly recruited personnel, and supporting consultants throughout their assignments
• Manage travel for all Project Team personnel in accordance with UN and UNOPS Security Policies
• Coordinate with internal support units (Finance, Procurement, HR, ICT and Cost Recovery) and support UNOPS management information systems for real-time asset and operational tracking
• Continuously monitor project quality indicators and undertake monthly assurance tasks on behalf of Project management
• Maintain project registers and manage information flows to support quality assurance processes
• Manage the compilation, consolidation, and analysis of relevant project data
• Provide substantive administrative and data inputs to assist Project management in preparing World Bank and UNOPS progress reports, weekly activity reviews, and quarterly reports
• Support Project management in maintaining the Electronic Blue File, Procurement, HR, and Finance files, standard filing structures, and official records
• Assist Project management in the preparation of project completion reports and ensure compliance with contractual obligations
• Organize, facilitate, and keep minutes for internal PIU, World Bank task team, and key stakeholder meetings, workshops, and consultations
• Liaise with Programme Management Office (PMO) team members to complete project assurance tasks and resolve operational bottlenecks
• Support the compilation of lessons learned and contribute to expertise in tools and techniques
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building across organizational channels

Requirements

• An advanced university degree (e.g. Master), preferably in Accounting, Business Administration, Project Management, Finance Development studies, Economics, Commerce or related field discipline
• A first-level university degree, preferably in the above-mentioned areas or related field, in combination with additional two (2) years' experience may be accepted in lieu of the advanced university degree.
• A minimum of two (2) years’ professional experience in project management, project support, support services, or administration with a Master’s Degree or four (4) years with a first-level university degree.
• Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications)
• Knowledge of UN systems/policies/norms and the World Bank’s ESF for social safeguards (desired)
• Experience working with the World Bank, UN agencies or other donor agencies, government ministries, and/or non-governmental organizations (NGOs) (desired)
• Experience working with private sector partners, grant programmes, grievance redress mechanisms, and stakeholder engagement (desired)
• Fluent proficiency in English

Skills

• Project Management
• Project Support
• Financial Monitoring
• Procurement Monitoring
• Stakeholder Coordination
• Report Writing
• Microsoft Office Suite
• Google Suite (Docs, Sheets, Slides)
• UN System Knowledge
• World Bank ESF Knowledge
• Grant Program Management
• Grievance redress mechanisms
• Private Sector Engagement
• Donor Reporting
• Administration

Languages

English