Project Management Support - Officer

The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery.

Responsibilities

• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
• Develop and maintain databases, dashboards and information management systems for real-time project tracking.
• Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
• Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders.
• Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
• Ensure rigorous data quality checks and validation of data sources and tools.
• Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
• Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests.
• Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements.
• Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
• Track project milestones, outputs and deliverables, and alert management to delays or risks.
• Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
• Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
• Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
• Process travel, expense claims, and related financial transactions in compliance with organizational policies.
• Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
• Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
• Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
• Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards.
• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Requirements

• Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
• A globally recognized professional certificate or membership in Project Management is desired.
• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Fluent English language proficiency is required.
• Fluent French language proficiency is required.

Skills

• Project Management
• Operational Support
• Analytical Support
• Administrative Support
• Data Management
• Project Monitoring
• Reporting
• Procurement
• Finance Management
• Logistics Management
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems

Languages

English, French