Project Management Support - Officer

The Project Management Support Officer provides technical and operational coordination support to the Senior Project Manager in strengthening the functionality of the Bangsamoro Law and Justice Coordinating Council (BLJCC) and other inter-agency mechanisms within the BARMM tri-justice system. The role supports day-to-day coordination, documentation, stakeholder engagement, and operational coordination to promote coherent engagement and effective implementation across the programme.

Responsibilities

• Support the Project Manager in the overall coordination of operationalizing the BLJCC as a multi-agency coordination and planning platform.
• Facilitate coordination among justice sector institutions, stakeholders, representatives and technical specialists across formal, Shari’ah, and customary systems-related workstreams.
• Support the preparation and organization of BLJCC meetings, dialogues, and technical working sessions and assist in the development of meeting agendas, materials, and coordination documents.
• Record and organize meeting outputs, including key decisions, action points, and follow-up actions.
• Maintain communication and follow-ups with BLJCC member institutions and stakeholders.
• Ensure alignment of BLJCC activities with programme priorities and work package outputs, and implementation timelines, in coordination with relevant work package focal points.
• Support follow-through of agreed coordination actions and inter-agency commitments.
• Facilitate communication and coordination among key justice sector stakeholders, including government agencies, judicial bodies, and customary justice actors to advance tri-justice systems institutional support processes.
• Support the Project Manager in strengthening linkages between activities and programme outputs, including the timely identification of operational coordination gaps, challenges, bottlenecks, and risks across work packages.
• Support tracking of coordination-related outputs, including progress on BLJCC and other work package actions and inter-agency commitments for programme reporting.
• Coordinate with the M&E Specialist to provide relevant coordination inputs for reporting purposes.
• Support preparation of briefing materials, updates, and reports for internal and external stakeholders, as required.
• Maintain organized records of BLJCC and other work package meetings, coordination outputs, and related documentation.
• Support and contribute to the documentation of coordination processes, lessons learned, and good practices.
• Provide operational coordination support to programme activities and inter-agency processes, as required by programme implementation needs.
• Support coordination priorities, stakeholder engagement activities, and related tasks as identified by the Programme Manager in consultation with relevant programme personnel, as applicable.
• Coordinate with relevant programme personnel and technical focal points, as necessary, to support implementation coherence and effective inter-agency follow-through.
• Participate in programme coordination meetings, strategic reviews, and quarterly adaptive management sessions.

Requirements

• Bachelor’s degree (or equivalent) in Law, Public Administration, Political Science, Governance, Development Studies, or related fields with 5 years of relevant experience OR Master’s degree (or equivalent) in any of the above or related fields with 0 years of relevant experience is required.
• Specialization in justice sector reform, legal pluralism, or conflict-affected governance systems is desired.
• Relevant experience in programme coordination, governance, public administration, or justice sector-related work is required.
• Experience in supporting multi-stakeholder coordination processes involving government institutions and partners is required.
• Experience in organizing and supporting meetings, workshops, or coordination platforms, including documentation and follow-up of actions is required.
• Demonstrated experience in stakeholder engagement and inter-agency coordination is required.
• Experience in preparing reports, briefs, or coordination-related documentation is required.
• Experience working in BARMM, Mindanao, or similar conflict-affected or fragile contexts is desired.
• Familiarity with justice sector institutions, including formal, Shari’ah, and/or customary systems is desired.
• Experience supporting coordination platforms, councils, or inter-agency mechanisms is desired.
• Experience working with UN agencies, international organizations, or donor-funded programmes is desired.
• Exposure to governance, peacebuilding, or institutional strengthening programmes is desired.
• Fluent proficiency in English is required.
• Fluent proficiency in Filipino is required.

Skills

• Programme Coordination
• Governance
• Public Administration
• Justice Sector Reform
• Stakeholder Coordination
• Meeting Organization
• Workshop Facilitation
• Documentation and Reporting
• Stakeholder Engagement
• Inter-agency Coordination
• Report Preparation
• Coordination Platforms Support
• Conflict-affected Settings Experience
• Legal Pluralism
• Peacebuilding Programmes
• Institutional Strengthening
• Experience with UN Agencies
• Experience with Donor-funded Programmes

Languages

English, Filipino