Project Management Support - Associate

The Project Management Support Associate provides substantive support to the planning, coordination and delivery of project activities. The role collaborates closely with project managers and local stakeholders to maintain effective coordination, facilitate operations and ensure activities are delivered efficiently in line with the project’s results framework and internal processes.

Responsibilities

• Support senior technical leads (e.g. lead engineers) or project managers in stakeholder engagement, training needs assessment, and development of capacity-building programmes.
• Contribute to budget and consumption projections preparation, procurement processes, and identification of risks with mitigation measures.
• Assist in drafting project agreements, amendments, and budget revisions in consultation with project managers and relevant stakeholders.
• Coordinate logistics for training sessions, workshops, and meetings (venues, materials, accommodation, catering, assessments, certification).
• Support the development of training materials and the integration of thematic inputs into delivery.
• Liaise with service providers, retainers and project stakeholders to ensure effective project implementation.
• Facilitate internal and external communications to minimize operational disruption and maintain consistent project delivery.
• Develop and update monitoring tools, progress tracking sheets, and risk/ issue registers.
• Collect, prepare and archive documentation related to training and project activities.
• Contribute to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.
• Track project milestones and alert managers on deadlines and reporting requirements.
• Support financial reporting and monitor budget expenditures.
• Ensure compliance with UNOPS policies, procedures and donor requirements.
• Coordinate procurement, travel, transport and inventory management in support of project operations in Ukraine (Kyiv, Lviv, Chernivtsi, Uzhorod or alternative options) in compliance with safety and security processes and procedures.
• Support HR-related project requirements (e.g. drafting terms of reference for positions, monitoring deliverables, recruitment activities, payment requests, etc).
• Manage and safely storage project files, shared drives, and document management systems to ensure real-time tracking and accessibility.
• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Requirements

• Secondary school (or equivalent) with 6 years of relevant experience OR Bachelor's degree (or equivalent) with 2 years of relevant experience is required.
• A globally recognized professional certificate or membership in Project Management is desired.
• Relevant experience is work in project management, administration, operational and logistical support, or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Demonstrated experience working independently, with minimal supervision and tight deadlines is required.
• Previous experience working in Ukraine and ability to adapt professionally and effectively in a challenging environment.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

Skills

• Project Management
• Operational Support
• Logistical Support
• Collaboration Tools
• Productivity Tools
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems
• Independent Work
• Deadline Management
• Multicultural Environment Experience
• Development Context Experience
• Humanitarian Experience

Languages

English, Ukrainian