Programme Management Office (PRMO) - Specialist

The Programme Management Office (PRMO) Specialist supports the Head of PMO and the Head of Programme in strategic planning, portfolio oversight, and delivery assurance to ensure projects and programmes are effectively designed, prioritized, and implemented in alignment with UNOPS and partner objectives. The role promotes best practices in project management and ensures consistent application of methodologies, policies, and tools across all operations.

Responsibilities

• Contribute to strategic oversight, advice and direction on project and programme management activities in line with service agreements and project documents.
• Support the development, implementation and, when required, revision of project budgets and staffing plans, ensuring alignment and synergy across operations.
• Establish and maintain resource tracking systems within the PMO to enhance planning, forecasting and delivery tracking.
• Identify and anticipate risks and issues, providing timely advice and mitigation measures to the supervisor.
• Facilitate the preparation of high-level project and programme plans, consolidating lower-level plans into integrated milestones.
• Develop, monitor and maintain project dependencies and interdependencies.
• Provide support on project assets, finance and administrative matters throughout the project lifecycle.
• Serve as the focal point for project closure activities.
• Oversee all closure processes, ensuring the proper disposal of assets, final operating, initiation of financial disbursements during Defects Liability Periods and handover of projects to HQ for final financial closure.
• Ensure timely updates of project information in UNOPS systems (e.g. oneUNOPS).
• Prepare, review and issue regular project and programme reports in accordance with donor requirements and UNOPS standards.
• Continuously assess project performance using scope, cost, schedule and quality criteria.
• Implement and maintain effective monitoring and evaluation (M&E) systems aligned with project logical frameworks.
• Ensure that all projects define, update and track milestones and performance targets throughout their lifecycle.
• Analyze delivery data and performance dashboards, identifying trends, risks and corrective measures.
• Provide analytical reports and financial insights (e.g. delivery forecasts, locally managed cost projections) to support decision-making by project and support services teams.
• Coordinate the implementation of project management initiatives and requests from the Regional Office and HQ teams.
• Ensure that projects and programmes comply with UNOPS standards, policies and audit requirements.
• Collaborate with procurement, finance and audit teams to maintain quality control and compliance with supplier and internal systems.
• Coordinate quality reviews of project documents, reports and deliverables, ensuring consistency and accuracy.
• Provide quality assurance for management products, ensuring adherence to corporate standards and client expectations.
• Participate as authorized in continuous process improvement initiatives and operational excellence efforts.
• Assist in supervising, guiding and motivating project team members to achieve high performance and accountability.
• Contribute to recruitment, onboarding and performance management of personnel, ensuring gender balance and diversity principles are upheld.
• Promote a respectful, inclusive and safe working environment that aligns with UNOPS’ zero-tolerance policy for misconduct, discrimination and harassment.
• Ensure compliance with United Nations Department of Safety and Security (UNDSS) safety and security standards for all project staff and operations.
• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Requirements

• Bachelor’s degree (or equivalent) in any discipline with 7 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 5 years of relevant experience is required.
• An additional nine (9) years of relevant work experience may be accepted with Technical or Professional Diploma.
• A globally recognized professional certificate or membership in Project Management is desired.
• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Fluent proficiency in English is required.

Skills

• Project Management
• Portfolio Oversight
• Strategic Planning
• Delivery Assurance
• Task Prioritization
• Methodology Implementation
• Policy Compliance
• Collaboration Tools
• Productivity Tools
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems
• Multicultural Environment Experience
• Development Context Experience
• Humanitarian Experience

Languages

English