Procurement Senior Associate

The Procurement Senior Associate provides effective and timely procurement and contract administration support services to various programmes managed by the office. The role ensures compliance with UNOPS procurement rules, regulations, policies, and strategies while liaising with procurement staff and stakeholders to support quality, client-focused, and results-oriented procurement operations.

Responsibilities

• Implement approved measures to integrate sustainability into the procurement process.
• Ensure completeness of documentation for contract and goods committees submissions.
• Prepare and process purchase orders, contracts, long-term agreements, and their amendments with complete documentation.
• Conduct regular market research using the UN Global Marketplace and other relevant external sources.
• Maintain and update local supplier databases and procurement records.
• Generate status reports as needed and ensure availability of audit and review documentation.
• Collaborate with project staff and managers to prepare procurement and award plans.
• Maintain procurement tracking processes and provide feedback on purchase orders to requesting offices.
• Provide proposals on supply modalities including timelines for goods, works, and services.
• Verify completeness of requests and prepare specifications for equipment, materials, job profiles, and statements of work for RFPs, RFQs, and ITBs.
• Liaise regularly with suppliers and recipients until secure delivery of goods.
• Monitor procurement progress and resolve post-order issues, providing updates on procurement matters.
• Respond to oral or written inquiries regarding procurement issues.
• Prepare monthly procurement reports.
• Coordinate with logistics or projects units upon receipt of goods, equipment, and services to obtain delivery, receipt, and inspection reports and ensure proper inventory.
• Establish shortlists of appropriate contractors/suppliers for purchases exceeding designated amounts for approval.
• Prepare and publish EOIs, RFQs, ITBs, RFPs, or other solicitation documents ensuring compliance with UNOPS templates and legal authorization for adjustments.
• Collaborate with program or operations clients to review and evaluate bids or proposals and prepare analyses for contract awards for submission to the Contract and Goods Committee or other designated bodies.
• Submit requests to the Headquarters Contract and Goods Committee as needed.
• Organize CPC meetings and circulate documents at least 24 hours in advance.
• Maintain records of CPC or other statutory bodies.
• Monitor contract signature by suppliers and ensure fund commitment in ERP with necessary approvals.
• Publish contract announcements and awards.
• Maintain contract systems and filing.
• Keep updated databases/lists of preferred suppliers, contractors, and service providers.
• Organize, facilitate, or deliver procurement training and learning initiatives for staff.
• Contribute to knowledge networks and communities of practice by synthesizing lessons learned and sharing procurement best practices.
• Collect and productively use internal feedback, ideas, and knowledge on processes and best practices.

Requirements

• Diplôme d’études secondaires (ou équivalent) avec 7 ans d’expérience pertinente OU un baccalauréat (ou l'équivalent) dans n'importe quelle discipline, assorti de 3 ans d'expérience pertinente, est requis.
• Une certification ou une adhésion professionnelle reconnue à l'échelle mondiale ou nationale (par exemple, CIPS) est souhaitable.
• L'expérience pertinente consiste à travailler dans le domaine des achats ou dans des domaines connexes.
• Expérience de l'utilisation d'outils de collaboration et de productivité (par exemple, MS Office, G-Suite, etc.) et de systèmes de gestion Web est requis.
• Une expérience de travail dans des environnements multiculturels ou au sein d'organisations du système des Nations Unies dans un pays en développement est souhaitée.
• Une expérience dans le domaine du développement ou de l'aide humanitaire est souhaitée.
• French fluent and English intermediate proficiency are required.

Skills

• Procurement
• Contract Administration
• UNOPS Procurement Rules
• Procurement Compliance
• Supply Chain Management
• CIPS Certification
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems
• Multicultural Environment Experience
• Humanitarian Procurement
• Procurement Operations
• Client-focused Procurement

Languages

French, English