Organization Design Specialist

The Organization Design Specialist provides specialized expertise in organization design, workforce planning, and job analysis and evaluation to support UNOPS' strategic priorities. The role involves partnering with leaders and colleagues globally to redesign organizations, strengthen workforce planning, and build capabilities for sustainable development impact.

Responsibilities

• Support the delivery of end-to-end organization design reviews by undertaking assigned analytical and technical activities across the organization design lifecycle, including diagnosis, design option development, and implementation planning.
• Conduct organizational diagnostics by analyzing current- and future-state organization structures, operating models, governance arrangements, workforce data, business processes and stakeholder feedback to identify organizational challenges, capability gaps, and opportunities for organizational improvement.
• Facilitate workshops, interviews, and stakeholder consultations to gather requirements, validate findings, and build alignment around proposed organization and role design solutions.
• Develop organizational visualizations, organizational models, and presentation materials that support evidence-based decision making.
• Contribute to continuous improvement of organization design tools, templates, guidance materials, and methodologies.
• Track and report on implementation of recommended organization design solutions, identifying risks, dependencies, and change impacts requiring escalation.
• Partner with the Financial Planning & Analysis (FP&A) team to model financial scenarios and assess the long-term viability of proposed organizational changes.
• Translate organizational design policies into practical toolkits, templates, processes and standard operating procedures (SOPs) for supervisors and HR practitioners.
• Support the Organization Design Advisor in developing and implementing UNOPS’ Strategic Workforce Planning (SWP) framework by collaborating with HQ, regional and country-level stakeholders to translate multi-year strategic priorities into future workforce capability requirements, including recommendations on the critical roles, skills, and roadmaps needed to drive evolving operating models and results.
• Contribute as part of the Organization Design team to the annual workforce planning cycle by participating in the collation, review, and validation of organizational structures and position plans in line with established processes and timelines.
• Conduct periodic and on-demand analyses of workforce composition, organizational capacity, capability requirements, workforce trends, and position data to inform future organization design reviews, strategic workforce planning, and business planning processes.
• Collaborate with Regional People Business Partners, in-country HR practitioners, and operational leaders at HQ and regional levels on initiatives to develop and embed fit-for-purpose workforce planning approaches, including quantitative and qualitative techniques.
• Partner with the Process Innovation & Digitalization (PID) team to explore, pilot, and support the adoption of emerging technologies - e.g. AI, machine learning, advanced HR analytics tools - to enhance skills inferencing, workforce capability analysis, and evidence-based workforce planning.
• Collaborate with Talent Acquisition & Outreach (TAO) to advance a skills-based approach to talent acquisition by supporting initiatives which strengthen the identification, assessment, and selection of talent aligned with evolving organizational capability requirements.
• Collaborate with Learning and Development (L&D) to translate skills mapping insights into targeted learning pathways that support talent development and internal mobility initiatives.
• Prepare and review job descriptions/terms of reference (ToRs) to ensure alignment with organizational requirements, talent architecture, and UNOPS standards.
• Serve as a member of the classifiers’ panel for job classification and reclassification requests. Evaluate and classify positions in line with the UN System/ International Civil Service Commission (ICSC) classification standards.
• Escalate complex or precedent-setting classification cases where appropriate.
• Share insights and best practices for ensuring the currency, consistency and overall alignment of contents of the global Standard ToR Library curated and maintained by the HR Associate (Organization Design).
• Contribute ideas and solutions for building and governing a globally distributed approach to classifying and reclassifying positions across UNOPS’ network of job classifiers, ensuring consistent levelling outcomes across comparable roles.
• Manage multiple concurrent organization design assignments, ensuring timely delivery of high-quality outputs in accordance with agreed priorities.
• Establish effective working relationships with supervisors, HQ HR Manager, Regional People Business Partners, Finance colleagues, People Analytics, and other stakeholders to facilitate collaborative problem solving.
• Contribute to change management activities associated with organization design initiatives, working collaboratively with relevant stakeholders to support adoption of approved organizational changes.
• Support the organization, facilitation and delivery of training and learning sessions on organization design, workforce planning, and job analysis and evaluation topics.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned from implementation of organization design, workforce planning, and job analysis and evaluation projects.
• Conduct research on topics related to organization design, workforce planning, and job analysis and evaluation and contribute to the drafting of reports, summaries and briefing notes.

Requirements

• Bachelor’s degree (or equivalent) in Human Resources, I/O Psychology, Behavioural Science, Business Administration, Management, or any other discipline with 7 years of relevant experience OR Master’s degree (or equivalent) in any of the above disciplines with 5 years of relevant experience is required
• Certified training in globally recognized job evaluation methodologies, e.g. Hay Guide Chart & Profile Method, Mercer IPE, ICSC Master Standards, etc, is required.
• Professional certification in Organization Design, Workforce Planning, Change Management, or Project Management is desired.
• Progressively responsible experience in organizational diagnostics, organization design, operating model reviews, and supporting organizational restructuring and transformation initiatives.
• Experience applying quantitative and qualitative analytical methods to strategic workforce planning, including collaboration with Financial Planning & Analysis (FP&A) teams on annual and multi-year workforce planning, modelling, forecasting and budgeting.
• Experience in job design, job analysis, and job evaluation across all organizational levels.
• Experience using or assessing emerging technologies, including AI-enabled tools, advanced HR analytics, and automation solutions, to support organization design, strategic workforce planning, job analysis and evaluation, or broader people analytics initiatives.
• Experience of working in matrixed, geographically dispersed, multicultural organizations.
• Experience in development or humanitarian contexts is desired.
• Experience of working in UN system organizations is desired.

Skills

• Job Evaluation Methodologies
• Hay Guide Chart & Profile Method
• Mercer IPE
• ICSC Master Standards
• Organizational Design
• Workforce Planning
• Change Management
• Project Management
• Organisational Diagnostics
• Operating Model Reviews
• Organizational Restructuring
• Organizational Transformation
• Quantitative Analytical Tools
• Qualitative Analytical Tools
• Strategic Workforce Planning
• Financial Planning & Analysis Collaboration
• Workforce Modelling
• Workforce Forecasting
• Workforce Budgeting
• Job Design
• Job Analysis
• AI-enabled Tools Deployment
• HR Analytics
• Automation Solutions Development
• People Analytics

Languages

English, French, Spanish