Operations - Senior Associate

The Operations Senior Associate coordinates administrative, logistics, and vehicle management operations for the Infrastructure for Basic Human Needs (IBN) Project in Herat, Afghanistan. The role supports efficient and compliant service delivery aligned with UNOPS policies, contributing to critical infrastructure development and humanitarian response in earthquake-affected communities.

Responsibilities

• Support in recording and keeping up-to-date work plans and provide guidance to IBN personnel ensuring compliance with UNOPS rules, regulations, and policies.
• Collaborate in the development and monitoring of the UBN support unit's annual work plan.
• Support accuracy and updating of the IBN Contracts Management Tracker to prevent contract lapses.
• Liaise with AFCO support services units on project-related administrative and operational matters including budgeting, requisitions, vendor payments, contract management, procurement, and inventory management.
• Manage financial, administrative, and procurement workflows within the OneUNOPS/Enterprise system.
• Compile data and research information for planning financial resources and administrative budget.
• Support monitoring of critical project operational financial indicators and alert supervisor on deviations.
• Ensure effective logistics and inventory management for the IBN Project in compliance with UNOPS policies.
• Implement control measures for inventory management and prepare periodic inventory reports.
• Prepare and raise requisitions for supplies and participate in tender evaluations.
• Supervise issuance and disposal of inventory items and supplies.
• Liaise with HMAC Cost Recovery unit to ensure effective provision and maintenance of office facilities and support services.
• Manage and ensure proper safekeeping of IBN Project assets and equipment.
• Coordinate and optimize use of project vehicles and driver schedules ensuring compliance with safety and security protocols.
• Maintain and update the IBN Vehicle Request Tracker and prepare transportation reports.
• Oversee preparation and execution of vehicle lease agreements and verify invoices for payment.
• Develop and maintain tools, trackers, and SOPs for vehicle management.
• Prepare and update transportation work plans and budgets based on operational needs.
• Support coordination with IBN team members for work planning and raise issues requiring management attention.
• Ensure accuracy, consistency, filing, and record-keeping of all project documents.
• Organize and deliver learning initiatives on operations and administration topics.
• Contribute to knowledge networks by synthesizing lessons learned and disseminating best practices.
• Collect feedback and internal knowledge about processes and utilize them productively.

Requirements

• Secondary School Diploma required.
• First University Degree (Bachelor's) in Business Administration, Public Administration, or equivalent disciplines is desired.
• Project Management or Administrative certification is desired.
• 6 years of relevant experience in general administrative, logistics, asset management, project management or operations support services with a Secondary School Diploma is required.
• Or 2 years of relevant experience in general administrative, logistics, asset management, project management or operations support services with a First University Degree (Bachelor's) is required.
• A minimum of two years of experience in leading, supervising, or coordinating support teams.
• Proficiency in computers and office software packages and experience in handling web-based management systems is required.
• Experience in UN system organizations is desired.
• Fluent English language proficiency is required.

Skills

• Project Management
• Administrative Support
• Logistics Management
• Asset Management
• Operations Support
• Team Leadership
• Supervisory Abilities
• Office Software Proficiency
• Web-based Management Systems
• Vehicle Management
• UNOPS Policies
• Service Delivery Compliance

Languages

English