HR Associate - Compliance Review (French or Spanish desirable)

The HR Associate - Compliance Review is responsible for reviewing recruitment processes to ensure proper implementation of recruitment rules within the UNOPS Global Shared Service Centre. The role involves compliance support, policy development assistance, and knowledge sharing to ensure high quality and consistent HR service delivery globally.

Responsibilities

• Provide client advice and review HR selection processes including ICA Compliance Reviews.
• Review documentation submissions for accuracy and thoroughness according to guidelines and procedural steps in the selection process.
• Ensure compliance with rulesets governing ICA Compliance Review requirements and practices.
• Provide well-documented positive or negative recommendations to the approving authority.
• Guide hiring offices and personnel on UNOPS Compliance Review processes and requirements.
• Guide hiring offices on administrative procedures, processes and practices within ICA award creation.
• Provide advice to supervisors and offices on good practices, policies and procedures in ICA award creation.
• Liaise with UNOPS’ HR related groups such as PCG to escalate relevant issues and seek advice.
• Establish and maintain monitoring systems, advising the supervisor and hiring offices on the status of pending requests and approaching deadlines.
• Synthesize lessons learnt as part of the compliance review process.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
• Undertake research on a range of HR related issues and contribute data as well as draft notes/reports.
• Contribute to HR compliance, practice improvement, and policy development as well as related corporate HR initiatives.
• Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
• Support the communication of HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
• Organize, facilitate and/or deliver training and learning initiatives for personnel on matters pertaining to the Compliance Review of ICA awards.
• Provide sound contributions to knowledge networks and communities of practice by disseminating best practices in terms of HR compliance and ICA award creation.
• Support the effective communication of HR policy changes and new HR initiatives to management and personnel, guiding as needed.

Requirements

• Secondary school (or equivalent) with 6 years of relevant experience OR Bachelor's degree (or equivalent) preferably in Human Resources Management, Business Administration, Public Administration or equivalent disciplines with 2 years of relevant experience is required.
• Minimum of six years of relevant experience in international or national organization in providing support to recruitment, or HR-generalist support services or administration is required.
• Proficiency in computers and office software packages and experience in handling web-based management systems is required.
• Knowledge in UN policies, procedures and practices is desired.
• Experience in use of HR information and/or Enterprise system is desired.
• Fluent English is required.
• Fluent French is desirable.
• Fluent Spanish is desirable.

Skills

• Recruitment Support
• HR Generalist Support
• HR Administration
• Compliance Reviews
• Policy Development Assistance
• HR Services Execution
• UN Policies and Procedures
• HR Information Management Systems
• Enterprise Systems Integration
• Office Software Proficiency
• Web-based Management Systems

Languages

English, French, Spanish