HR Assistant

The HR Assistant provides essential support across various HR service lines, ensuring consistent HR service delivery and assisting with recruitment, contract management, and HR information systems. The role supports UNOPS partners in Pakistan and contributes to effective HR operations within the South Asia Multi-Country Office.

Responsibilities

• Review recruitment requests for international consultants, ensuring completeness, accuracy, and compliance with recruitment policies and procedures.
• Track request status and proactively follow up to support timely processing.
• Draft and prepare Offers of Appointment/Assignment and supporting documentation for the signature of designated officials.
• Monitor each stage of the recruitment process, identifying delays or issues for prompt escalation to the HR Lead.
• Guide clients and partners on the interpretation and application of recruitment policies and procedures.
• Maintain and update recruitment systems to support accurate data entry and statistical reporting.
• Address HR-related queries from personnel, including employment and recruitment status inquiries.
• Prepare and submit visa and permit applications in coordination with the United Nations.
• Input and extract data from HR information systems (HRIS) to support personnel processes.
• Verify HR-related claims and benefits for accuracy and alignment with applicable personnel rules and regulations.
• Support the HR Lead in monitoring contract statuses and preparing contract renewals, within-grade increment schedules, and personnel action forms (PAFs) in a timely manner.
• Maintain attendance registers, leave records, Duty Station Allowance (DSA) forms, and other relevant reports.
• Ensure all personnel files are up to date and contain complete documentation.
• Search, retrieve and compile HR statistical data for internal use and reporting.
• Collect and maintain updated information on training opportunities, including schedules, curricula, and associated costs across providers.
• Actively participate in HR-related training and capacity-building initiatives for personnel.
• Contribute to knowledge networks and Communities of Practice (CoPs)

Requirements

• Secondary school (or equivalent) with 4 years of relevant experience OR Bachelor's degree (or equivalent) in any discipline with 0 years of relevant experience is required.
• A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.
• Relevant experience is work in any area of Human Resource Management (HRM).
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Fluent proficiency in English is required.
• Fluent proficiency in Urdu is required.

Skills

• Human Resources Management
• Recruitment Support
• Contract Management
• HR Information Management Systems
• Collaboration Tools
• Productivity Tools
• Microsoft Office Suite
• G-Suite
• Multi-cultural Work Experience
• UN System Experience

Languages

English, Urdu