Contract and Supply Chain Management Associate

The Contract and Supply Chain Management Associate supports healthcare infrastructure and service delivery projects in Uzbekistan by managing procurement, contract administration, and logistics. The role ensures efficient, compliant procurement and supply chain operations to strengthen national health systems and improve quality of care.

Responsibilities

• Provide specialized and non-specialized transactional and strategic procurement support services, ensuring quality and consistency.
• Register vendors and create contracts and purchase orders in the oneUNOPS system to obligate funds.
• Support drafting and preparing Letters of Intent, Purchase Orders, Contracts, Long-term Agreements, and amendments.
• Generate regular and ad-hoc statistical and status reports, including tables and charts.
• Respond orally and in writing to queries from project personnel, clients, and suppliers regarding procurement matters.
• Undertake routine follow-up actions on procurement activities on behalf of the supervisor.
• Maintain monitoring tools for contract management and logistics activities and keep them updated.
• Support monitoring of shipments under assigned contracts and update stakeholders on order status.
• Provide inputs into logistical plans for receipt, customs clearance, storage, distribution, and installation of goods.
• Liaise and coordinate with suppliers, freight forwarders, and government offices to ensure timely registration and customs clearance.
• Ensure correctness of shipping documents in compliance with UNOPS and government requirements.
• Support customs clearance and timely release of imported supplies, materials, and equipment.
• Coordinate with customs clearance agents to ensure safe and fast release and collection of goods.
• Monitor offloading of arrived goods and prepare receiving and inspection reports.
• Process entry and exit clearances for shipments arriving at warehouses or being sent across Uzbekistan.
• Ensure secure, protected, well-organized, and properly accounted storage of assets in UNOPS custody.
• Coordinate timely transportation of equipment to designated locations and completion of installation and end-user training.
• Receive, review, log, and route invoices and documentation for goods and services ensuring accuracy and timely payment submission.
• Receive, review, log, and route incoming communications from suppliers, service providers, freight forwarders, government offices, beneficiaries, and end-users ensuring timely follow-up.
• Collect feedback and internal knowledge about processes and best practices and utilize them productively.
• Support organization and delivery of training and learning initiatives for personnel on supply chain management.

Requirements

• A high school diploma or equivalent (secondary education).
• A first University Degree (Bachelor’s Degree or equivalent) in Business Administration, Public Administration, Logistics, or equivalent disciplines (desired).
• Relevant certification in procurement and supply chain management (CIPS or similar) (desired).
• A minimum of five (5) years of relevant experience in procurement and logistic support services in national or international public or corporate organisations based on the Secondary school (or equivalent) OR one (1) year based on Bachelor’s degree (or equivalent) in any discipline.
• Proficiency in computers and office software packages and experience in handling web-based management systems.
• Relevant experience working with the Uzbekistan Customs Authority (desired).
• Some experience in a Customs Broker Company (desired).
• Experience in the UN system organizations (desired).
• Fluent English (required).
• Fluent Uzbek (desirable).
• Fluent Russian (desirable).

Skills

• Procurement Management
• Supply Chain Management
• Contract Administration
• Logistical Support
• Specialized Procurement Certification
• Customs Procedures
• Customs Brokerage
• Healthcare Supply Chain
• Office Software Proficiency
• Web-based Management Systems
• Experience with Uzbekistan Customs Authority
• Experience with UN System
• Business Administration
• Public Administration
• Logistics Management
• Fluent English

Languages

English, Uzbek, Russian