Procurement Officer - Temporary, P3

The Procurement Officer coordinates and supervises procurement functions at the UNODC Regional Office for Eastern Africa and Southern Africa, managing complex procurement processes for a wide range of goods and services, including construction projects. The role involves ensuring compliance with UN procurement policies, developing procurement procedures, leading negotiations, and supporting regional programmes and projects.

Responsibilities

• Coordinate, support and provide supervisory oversight of the procurement function at ROEA and the UNODC Regional Office for Southern Africa (ROSAF).
• Support all national, regional and global programmes and projects operational in the two regions covered by the hub.
• Serve as the procurement and contracting expert for technically and legally complex procurement processes across a wide range of goods and services.
• Plan, develop and manage procurement activities related to infrastructure and major construction projects, ensuring compliance with building codes and safety precautions.
• Lead and manage all procurement activities, ensuring compliance with policies and providing end-to-end support across projects and programmes.
• Review and evaluate procurement requests, ensuring technical specifications are appropriate, and guide and support buyers and requisitioners.
• Develop procurement procedures, workflows, standards and evaluation criteria; organize staff development and training activities.
• Conduct and lead negotiations with supplier representatives; prepare and manage complex contracts; evaluate bids and recommend award of contracts.
• Develop strategies and design innovative solutions to resolve procurement issues, particularly in construction projects.
• Prepare, review, clear and/or approve procurement-related documents including contracts and guidelines.
• Ensure procurement activities comply with UN Secretariat Financial Regulations and Rules; coordinate with other UN entities in line with Mutual Recognition principle.
• Promote and support discussions within the UN system to increase Long-Term Agreements to support UNODC.
• Contribute to development of regional procurement guidance notes, procedures, and innovation initiatives.
• Develop and deliver training, coaching and guidance on procurement practices.
• Improve and streamline procurement processes through analysis, standardization, and implementation of new tools.
• Develop templates, standard operating procedures and other planning and monitoring tools.
• Manage preparation of accurate and timely reports on procurement activities.
• Monitor and manage reporting, auditing, and compliance of procurement activities.
• Lead implementation of Enterprise and Corporate tools such as Procurement Tracker, e-tendering tool (Ariba), Instant Feedback System (IFS), and Contract Performance Reporting Tool (CPRT).
• Monitor corporate dashboards to ensure compliance with procurement standards.
• Provide guidance to and supervise procurement staff.
• Collect and analyze data to identify trends and provide insights using data visualization methods.
• Monitor and oversee the use of Low Value Acquisition (LVA) within the Hub and promote use of Long-Term Agreements (LTAs).
• Liaise closely with programmes and project teams to ensure efficient communication.
• Conduct missions to the field as needed.
• Perform other work-related duties as required.

Requirements

• An advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field is required.
• A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in supply chains such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.
• Evidence of such certification must be uploaded as part of the application.
• A minimum of five years of progressively responsible professional work experience in procurement or related area is required.
• Work experience in using Enterprise Resource Planning (ERP) systems is required.
• Work experience with SAP (such as Umoja) is desirable.
• At least one year of demonstrated work experience with construction projects, including the procurement of architectural and construction services, is desirable.
• At least one year of demonstrated procurement experience in multiple field locations, including hands-on experience supporting project-based client operations in a decentralized environment, is desirable.
• At least one year of demonstrated experience in managing a team within the United Nations system or another international organization is desirable.
• Experience in using e-tendering solutions (such as Ariba) is desirable.
• Experience in data analytics or related area is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.

Skills

• Procurement Management
• Supply Chain Management
• Contract Negotiation
• Construction Project Procurement
• Team Management
• Enterprise Resource Planning
• SAP
• E-tendering Solutions
• Data Analytics
• CIPS Certification
• UN Procurement Policies
• Project-based Procurement
• Decentralized Operations Management
• Procurement Procedures
• Architectural Services Procurement

Languages

English