Executive Associate

The Executive Associate will serve as the principal support to the UNICEF Representative, ensuring the smooth functioning of the front office. The incumbent will manage the Representative’s agenda, facilitate communication and information flow, coordinate internal processes, and provide strategic administrative and logistical support for high-level engagements, meetings, and missions.

Responsibilities

• Executive Support and Coordination
• Office Management and Information Flow
• Mission and Event Coordination
• Administrative and Logistical Support
• Communication and Representation

Requirements

• Completion of secondary education is required.
• A bachelor’s degree or equivalent (First Level University Degree) from a recognized academic institution in a field relevant to the position may replace 3 years of related work experience.
• A master’s degree or equivalent (Advanced University Degree) may replace an additional 2 years.
• At least 6 years of administrative/executive support work experience is required.
• Strong organizational and multitasking skills.
• Excellent writing, editing, and communication abilities.
• High level of discretion, integrity, and confidentiality.
• Strong interpersonal skills and ability to interact effectively with diverse partners.
• Proficiency in Microsoft Office Suite, Teams, SharePoint, and other digital collaboration tools.
• Ability to work under pressure and handle sensitive information with maturity and diplomacy.
• Fluency in English and Portuguese is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• Technical or university courses related to the work of the organization are considered an asset.
• Relevant experience in a UN system agency or similarly structured organization is considered an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Skills

• Administrative Support
• Executive Support
• Agenda Management
• Meeting Coordination
• Logistical Support
• Information Flow Management
• Microsoft Office Suite
• MS Teams
• SharePoint Development
• Digital Collaboration
• Writing and Editing
• Communications Skills
• Organizational Skills
• Multitasking
• Confidentiality and Discretion
• Interpersonal Skills
• Handling Sensitive Information
• Working Under Pressure
• UN System Experience
• Country Level Experience

Languages

English, Portuguese