Executive Associate

The Executive Associate provides high-level executive and operational support to ensure the smooth and efficient functioning of the UNICEF office in Kuala Lumpur. The role supports senior leadership by managing day-to-day operations, communications, and administrative processes with professionalism and discretion.

Responsibilities

• Delivering high-level administrative and operational support to ensure smooth office functioning.
• Providing comprehensive communications and correspondence support on behalf of the supervisor.
• Managing the supervisor’s calendar, meetings, travel, and briefing materials.

Requirements

• Completion of Secondary Education is required, preferably supplemented by technical or university courses related to the field of work.
• At least 6 years of relevant work experience in administrative or clerical work is required.
• Experience in executive management, executive support, office administration, administrative operations, communications coordination, calendar management, travel administration, event logistics, project coordination, records management, stakeholder coordination and any other related fields.
• Strong proficiency in MS Word, Excel, PowerPoint, SharePoint, Clerical Work, Integrated Information Management systems is required.
• Fluency in English and Bahasa Malaysia is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language, such as Mandarin, Tamil, and Hokkien, is considered an asset.
• Experience with Organization & Planning, Task Prioritization, Multi-Task Management, Confidentiality & Discretion are considered an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Skills

• Executive Support
• Office Management
• Administrative Operations
• Communication Coordination
• Calendar Management
• Travel Administration
• Event Logistics Management
• Project Coordination
• Records Management Projects
• Stakeholder Coordination
• MS Word
• Excel
• Power Point
• SharePoint Development
• Management Information Systems
• Planning and Organization
• Task Prioritization
• Multi-Task Management
• Confidentiality and Discretion

Languages

English, Bahasa Malaysia