Deputy Representative Operations

The Deputy Representative Operations leads operational results, drives change, provides risk-informed analysis and advice, and contributes to programme and management decisions to deliver results for children in all operational contexts in Tanzania. The role supports the Head of Office, manages operational functions including budget, financial management, facilities, administration, supply and logistics, ICT, and safety and security, and acts as Officer in Charge when required.

Responsibilities

• Lead and support the Head of Office in managing the office and act as Officer in Charge in their absence.
• Manage services in functional areas of operations support: budget, financial management and reporting, facilities management, administration, supply and logistics management, ICT, safety and security.
• Convene operational functions to arrive at a unified vision and ensure processes to identify and empower staff potential through career development and succession planning.
• Act as member of Country and Senior Management Teams, representing organizational risk, governance systems and policies, and promoting results based management.
• Understand business needs for the Country Programme, anticipate challenges, propose solutions, and promote value for money strategies with quality assurance.
• Contribute to CPD, CPMP, AMP and support Results Based Management implementation using Value for Money criteria.
• Leverage technology for results and programme accountabilities, promote ICT management, information security and controls.
• Support country office during external and internal audit reviews, respond to audit observations and monitor implementation of recommendations.
• Guide Supply and Logistics strategies to meet programmatic needs ensuring Value for Money and provide advisory support on supply chain management.
• Leverage governance, systems, and tools to provide feedback on risks and achievements of operations functions.
• Lead facility management focusing on inclusive accessibility, eco sustainability and common premises.
• Oversee business transactions processed by GSSC focusing on efficiency, performance, risk management and fraud prevention.
• Support management of PSFR operations and promote efficiency across systems and processes.
• Ensure UNICEF offices are fit for purpose in fragile and humanitarian contexts to enable timely delivery of humanitarian assistance and compliance with Core Commitments for Children in Humanitarian Action.
• Focus on five pillars: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners.

Requirements

• An Advanced University Degree (Master’s and above) in Business management; Financial management; Accounting; Public Finance; or related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
• A minimum of 10 years of professional experience, at the national and international level, specifically in advocating and implementing strategic organizational initiatives in one or more operations management areas including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.
• Experience in humanitarian settings is strongly desired.
• Prior experience in the development sector or UN system/international NGOs would be an asset.
• For country offices with significant private sector fundraising, prior experience working with or in the private sector and supporting private sector fundraising is desirable.
• Additional desired experience in audit and investigations, safety and security, grant management, enterprise risk management.
• Experience in a UN system agency, large private or public company, or working in a developing country and/or humanitarian/emergency context is an asset.
• Experience working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
• Experience in Results Based Management is a requirement.
• Experience managing successful client-oriented work units is an asset.
• Experience in co-creating policy is desirable.
• Prior experience working with diverse stakeholder groups or multi-stakeholder partnerships is highly desirable.
• Previous hands-on experience in strategic and managerial leadership is required.
• Familiarity with Microsoft Office applications is required.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Skills

• Finance Management
• Budget Management
• Operations Management
• Supply Chain Management
• Human Resources Management
• Information and Communications Technology
• Facilities Management
• Logistics Management
• Enterprise Resource Planning
• International Public Sector Accounting Standards
• Result-Based Management
• Audit and Investigations
• Grant Management
• Enterprise Risk Management
• Strategic Leadership
• Policy Co-creation
• Stakeholder Engagement
• Microsoft Office Suite

Languages

English