Senior Supply Assistant

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility. The incumbent supports the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.

Responsibilities

• Support supply activities to facilitate UNHCR end to end processes resulting in timely and quality delivery of goods and services to persons of concern.
• Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.
• Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
• Support warehouse management, assist with planning of goods & services deliveries, and provide information on the status of requests and availability of items in the supply chain.
• Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically and on request.
• Examine purchase requests to ensure conformity and liaise with requesters.
• Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
• Provide information on all procurement activities within the AoR.
• Produce standard asset management reports and other asset information, periodically and when requested.
• Maintain accurate data in all relevant business systems and compile statistical information on supply chain related matters to assist decision making.
• Track global Supply KPIs for the region and assist in preparation of regional ones, as required.
• Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers.
• Assist Country Operations in MSRP management.
• Ensure local liaison to effectively support the supply activities.
• Assist in the management of the storage of goods according to best practices and UNHCR rules and regulations.
• Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms, and assistance with disposal of PPE.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
• Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Requirements

• For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
• Demonstrated experience in one or more areas of supply chain management, including procurement, warehousing, customs clearance, asset and fleet management, and inventory control.
• Knowledge of UNHCR, UN, or other international organizations' procurement and supply chain policies, procedures, and regulations is highly desirable.
• Fluency in both English and Armenian, with excellent written and spoken communication skills, is required.
• Knowledge of another UN language would be considered an asset.
• Candidates shall be legally present in Armenia at the time of application, recruitment, and hire.

Skills

• Supply Chain Management
• Procurement
• Warehousing and Storage
• Customs Clearance
• Asset Management
• Fleet Management Operations
• Inventory Management
• UN Procurement Policies
• Supply Chain Rules and Procedures
• Supply Chain Regulations
• Material Resource Management
• Transport Management
• Shipping Management

Languages

English, Armenian