Senior Programme Management Assistant (Fixed Term Limited)

The Senior Programme Management Assistant supports programme/project management and implementation at all phases of the programme/project cycle within the Climate Change and Urban Environment Section of UN-Habitat. The role involves financial data analysis, budget monitoring, administrative coordination, and liaison with multiple stakeholders to ensure effective project delivery.

Responsibilities

• Provide programme/project management and implementation assistance at all phases of the programme/project cycle for large and complex departmental initiatives.
• Research and compile analysis and summaries of finance data on programmes and projects.
• Track resolutions and decisions affecting programme/project, assess replies, and prepare summaries with recommendations for managers.
• Draft budget and cash flow forecasts; prepare monitoring checklists and tracking tools for HR/Admin processes.
• Monitor budgetary commitments including verification of financial transactions in UMOJA; prepare budget revisions and ensure appropriate resource allocations.
• Collect and analyze data; prepare presentations and reports for information sharing, planning, and decision making.
• Liaise with organizational units to initiate requests; prepare terms of reference; process and follow-up on administrative actions related to project implementation.
• Arrange formal project closures including final budget revision, equipment transfer, clearance, and report distribution.
• Undertake mission/field work to support administrative and operational tasks for programme/project activities.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent is required.
• Supplementary training in administration, project management or other relevant field is desirable.
• A minimum of ten (10) years of experience in demonstrated ability to collect, analyze, and present programme, operational, and financial data to support management decision-making is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
• Experience coordinating with multiple stakeholders, including internal sections/divisions, implementing partners, donors, consultants, and external service providers is required.
• Proven experience managing administrative processes related to recruitment, procurement, travel, contracts, and payment processing is required.
• Experience monitoring grants, agreements, legal instruments, amendments, or similar project governance and compliance mechanisms is desirable.
• Strong proficiency in Microsoft Excel, including financial analysis, budget tracking, and data management; knowledge of Power BI or other reporting tools is desirable.
• English language proficiency at UN Level II for reading, writing, listening, and speaking is required.

Skills

• Programme Data Analysis
• Financial Data Analysis
• Financial Tracking
• Project Management Support
• Administrative Coordination
• Stakeholder Coordination
• Recruitment Administration
• Procurement Management
• Travel Administration
• Contract Management
• Payment Processing
• Grants Monitoring
• Project Compliance
• MS Excel
• Power BI
• Financial Reporting

Languages

English