Programme Associate

The Programme Associate supports the planning, implementation, and monitoring of UNFPA’s programmatic portfolio in Kenya to ensure effective delivery and compliance. The role involves assisting in programme formulation, budget monitoring, partner management, and providing administrative and logistical support to programme teams.

Responsibilities

• Participate in the formulation of the country programme by assisting in gathering information, drafting project documents and work plans, and preparing statistical data.
• Assist in the development, implementation, and monitoring of programs and initiatives aligned with UNFPA's strategic goals.
• Contribute to data collection and analysis to inform program decision-making.
• Assist in preparation of reports, presentations, and communication materials for internal and external stakeholders.
• Provide day-to-day administrative and logistical support including travel arrangements, events coordination, donor missions, and procurement requests.
• Assist in preparation and analysis of programme/project budget proposals and ensure compliance with budget guidelines.
• Monitor and evaluate programmes/projects, track data, conduct status reviews, and prepare revised budget estimates.
• Collaborate with programme/project managers on portfolio performance reporting and ensure completeness and accuracy of data.
• Draft correspondence and communications related to programme/project administration.
• Provide support during audits by compiling documents and responding to queries.
• Assist in preparation of implementing partner agreements, financial reports, and supporting documentation.
• Collaborate with Operations Unit to ensure compliance and quality assurance of portfolio and implementing partners.
• Maintain records of partner agreements, advances, disbursements and liquidations.
• Coordinate communication between implementing partners and the office to resolve documentation and compliance matters.
• Support capacity-building activities for Implementing Partners related to programme management.
• Perform other duties as assigned by supervisor or designated authority.

Requirements

• Bachelor’s degree in public administration, business, social sciences, or a related field.
• At least 6 years of relevant experience in programme/project management.
• Relevant experience in administration, finance and project management.
• Proficiency in current office software applications, web-based management and ERP systems.
• Experience with UNFPA systems and inter-UN coordination is desired.
• Fluency in the English language is required.

Skills

• Programme Management
• Project Management
• Budget Monitoring
• Finance Management
• Administrative Support
• Logistical Support
• Partner Management
• ERP Systems
• Office Applications
• Web-based Management Systems
• UNFPA Systems
• United Nations Coordination

Languages

English