Programme Analyst on Policies and Procedures Manual (PPM)

The incumbent will manage the UNFPA regulatory framework ensuring consistency with organizational needs and provide policy and partnership support to UNFPA personnel. Responsibilities include maintaining the Policies and Procedures Manual (PPM), supporting policy promulgation, and managing partnerships related to implementing partners.

Responsibilities

• Support management and maintenance of programme and technical area related policies and procedures manual (PPM) in UNFPA.
• Work closely with Division of External Relations (DER) and IT Support Office (ITSO) to manage the external and internal PPM websites.
• Contribute to implementation of policy on publication and issuance of policies and procedures.
• Oversee promulgation process for new and revised UNFPA programme and technical area related policies; prepare briefing notes for policy committee chair.
• Undertake quality assurance review of policies prior to submission for approval to ensure consistency.
• Liaise with and support policy owners during revision and promulgation process.
• Conduct annual PPM review and perform data analysis on reports related to the PPM.
• Utilize digital and AI tools to improve PPM management, analysis and user experience, including training AI tools/models and quality assuring AI-generated summaries.
• Maintain a database of archived policies.
• Support staff on policies and policy application and direct staff requests for assistance in locating/interpreting/applying policies.
• Brief senior staff on status of programme and technical related policies and PPM as requested; provide input in response to audit observations and recommendations.
• Support implementation of any PPM related audit recommendations.
• Participate in interagency UN Partners Portal (UNPP) Change Advisory Board.
• Develop partner related system enhancements and new requirements to facilitate management of Implementing Partners.
• Troubleshoot and provide support to personnel on UN Partner Portal (UNPP) issues.
• Develop training materials for partners and UNFPA personnel.
• Support activities related to interagency IP Protocol Working Group, particularly related to the PSEA module.
• Provide guidance on operationalization of the IP Protocol for PSEA.
• Support responding to and implementing audit recommendations related to management of Implementing partners.
• Perform other duties as assigned by the Programme Specialist.

Requirements

• Advanced degree in international development, social work, public administration, public health, gender, law/human rights, and/or other related social science disciplines.
• 2 years of progressively responsible professional experience in development assistance programmes, policy or law.
• Strong verbal and written communications skills.
• Excellent document management and fluency in google suites.
• Experience in data analysis.
• Systematic, good organizational skills.
• Experience in policy promulgation.
• Attention to details, maintaining quality while working under tight deadlines.
• Initiative, strong conceptual abilities, sound judgement, liaison skills, strong commitment to international development work, especially the mission of the UNFPA and dedication to the principles of the United Nations.
• Proficiency in English is required; knowledge of another official UN language is an asset.

Skills

• Policy Promulgation
• Document Management
• Google Suites
• Data Analysis
• Organizational Skills
• Regulatory Framework Management
• Policy Development
• Partnership Management
• Verbal Communication
• Written Communication

Languages

English