Finance Associate (FTA-G7)

The Finance Associate position is based at the UNFPA Kenya Country Office. The role involves providing high-quality financial services ensuring accuracy and compliance with UNFPA rules. The Finance Associate supports programme and project staff with financial monitoring, analysis, and advice on expenditure trends and implementation rates.

Responsibilities

• Advise and support staff on financial and administrative matters, including programme budget allocations, chart of accounts coding, accounting, and application of UNFPA policies.
• Ensure the effective financial recording and reporting system, internal control and audit follow-up and process financial transactions accurately and timely.
• Examine and analyze quarterly expenditures to ensure reasonable ending balances.
• Provide capacity building to staff on financial policy application.
• Review Implementing Partner (IP) FACE submissions for completeness, accuracy, and compliance with UNFPA rules.
• Reconcile IP reports with CO financial records and highlight discrepancies.
• Provide guidance to IPs on correct budget/accounts coding and documentation.
• Track submission deadlines and ensure timely follow-up on outstanding issues.
• Maintain simple records of FACE findings and follow-up actions for reporting purposes.
• Participate in financial monitoring and training of IPs in policies and guidelines related to project expenditure, including participation in HACT spot checks.
• Process travel requests and keep track of reporting after the travel and follow up for reporting by travelers.
• Liaise with the UNDP on finance-related matters (including the processing of payments), and ensure that all necessary documentation is duly completed and submitted.
• Maintain proper filing system of finance documents and respond to clients’ queries.
• Review accounting transactions to ensure compliance with UNFPA financial policies and procedures.
• Review trial balances for reasonableness and advise CO staff on potential discrepancies or errors.
• Monitor financial information integrity and completeness via dashboards to facilitate monthly closures.
• Post vouchers, manage payments, and reconcile payables and deposits.
• Ensure timely correction of charges to incorrect accounts.
• Monitor purchase orders and requisitions to avoid excessive aging.
• Manage petty cash and staff advances, ensuring proper accounting.
• Ensure programme budgets are not over-allocated.
• Prepare and submit monthly and quarterly financial reports.
• Perform end year accounts closure activities by ensuring all required reports are generated, reconciled, signed and uploaded as required within the set deadlines.
• Perform balance sheet accounts reconciliation.
• Prepare financial analyses as requested, including creation of general ledger journal entries and summarization of trial balances for financial statement preparation.
• Ensure timely submission of year-end certifications and reports.
• Promote continuous improvement and harmonization of business processes within the Country Office.
• Perform any other duties as may be assigned by the supervisor or designated authority.

Requirements

• Bachelor's degree in Finance, Accounting, Business administration, and/or other related fields.
• Seven years of relevant experience in Finance, accounting, or business administration.
• Experience in usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems and ERP financials.
• Experience working with international organizations, including UN Agencies is an added advantage.
• Fluency in the English language is required.

Skills

• Financial Analysis
• Budget Monitoring
• Accounting
• Financial Reporting
• ERP Financial Accounting
• Spreadsheet Management
• Database Management
• Office Applications
• Web-based Management Systems
• Compliance with Financial Regulations

Languages

English