Consultancy, Procurement Associate, Supply Chain Solutions Team, Supply Chain Management Unit (SCMU)

The Individual Consultant will provide support to the Supply Chain Solutions Team within the UNFPA Supply Chain Management Unit. The role involves ensuring transparent and efficient procurement and supply chain services to UNFPA external partners, coordinating procurement processes, and collaborating with internal and external stakeholders to support delivery of reproductive health products and programme supplies.

Responsibilities

• Administer, execute, and coordinate the procurement and supply chain services, providing effective and efficient guidance to external partners interested in benefiting of UNFPA Supply Chain Solutions, especially from the Third-Party Procurement Services from the initial request to the end of the procurement process in line with UNFPA’s policies.
• Prepare correct Pro-forma Invoices in the Order Management System (OMS) according to the customer’s need and in line with UNFPA procurement procedures, ensuring all relevant documentation is saved electronically.
• Process and dispatch purchase orders (POs) in the ERP system to suppliers, monitor shipments and handle shipping documents ensuring correctness, liaising with consignee on shipment updates or quality concerns and finding solutions with relevant stakeholders.
• Process payments of invoices, close POs, prepare reconciliation of Pro-forma Invoices with Finance Team and submission of Final invoices to partners, including follow-up of payment and vendor assessment.
• Ensure required information on supply chain services is clearly shared with external partners according to their needs, ensuring excellent customer experience.
• Maintain updated information in the Customer Relationship Management system and databases.
• Provide support to the StoreFront Third-Party Procurement project during development, testing, implementation, training and roll out stages.
• Provide support in issuance of reports and other data-related documents.
• Carry out any other duties as may be required by the Team Lead.

Requirements

• Completion of Secondary education is required.
• A University degree at Bachelor Level in Supply Chain Management, Business Administration, Public Administration, Procurement, Logistics, International Relations, Development Studies, International Commerce, or equivalent field is an asset.
• A professional Supply Chain Management certification such as CIPS or CILT at basic qualification (Level 2) would be an additional asset.
• A minimum of six (6) years of experience in international procurement, logistics or supply chain operations in a large multi-national or international or development organization.
• Strong interpersonal, communication and negotiation skills, with ability to develop and maintain broad diversified partnerships with external partners such as governments, NGOs, UN organizations, and/or donors is required.
• Experience and working knowledge with pharmaceutical and/or contraceptive product supply chain management will be a strong asset.
• Working knowledge of Google tools and analytical applications, spreadsheets for performance metrics and management reporting, Oracle ERP system, Order Management System and issuing Quotations, e-filing, and Data Studio is an advantage.
• Familiarity with public procurement rules and regulations and related supply chain management policies and guidelines is an additional asset.
• Proven ability to navigate complex government and public sector requests while effectively managing and resolving escalated complaints.
• Comprehensive knowledge of import compliance for pharmaceuticals and medical devices (multi-region experience is a major asset) is an advantage.
• Experience from working with UNFPA or another UN agency or programme is a strong asset.
• Fluency in English is required.
• Working knowledge of at least one of the UN Languages: French, Spanish or Russian is highly desirable.

Skills

• International Procurement
• Supply Chain Operations
• Logistics Management
• Pharmaceutical Supply Chain
• Contraceptive Product Supply Chain
• Public Procurement Laws
• Supply Chain Management Policies
• Import Compliance
• Government Relations
• Negotiation Skills
• Partnership Development
• Oracle ERP
• Order Management System
• Google Tools
• Data Studio
• Performance Reporting
• E-filing
• Supply Chain Certification

Languages

English