Senior Human Resources Assistant, G7

The Senior Human Resources Assistant supports the Human Resources Unit in recruitment, administration of entitlements, staff development, classification, and general HR administrative functions. The role involves coordinating recruitment processes, processing entitlements, assisting in training and career development, maintaining HR databases, and providing general office support within the Secretariat of the Convention on Biological Diversity administered by UNEP in Montreal.

Responsibilities

• Participates in the selection of candidates for secretarial, clerical and related categories, including evaluating and screening applications, preparing profiles, conducting preliminary interviews, and conducting roster searches for vacancies.
• Assists in the filling of posts and provides input into policy development for HR policies of staff in General Service and related categories.
• Schedules and coordinates entry tests and organizes competitive recruitment examinations.
• Oversees maintenance of vacancy announcement files and tracks status of vacancy announcements.
• Advises staff on visa matters.
• Reviews and processes data pertaining to conditions of service and requests for entitlements and exceptions to Staff Rules and Regulations.
• Monitors issues on conditions of service and advises supervisor of developments.
• Assists in development of career development programmes and organization of training courses and workshops.
• Assists in reviewing and processing classification requests and provides advice on classification procedures.
• Supervises maintenance of automated databases and centralized reference and filing systems.
• Conducts research on HR related issues and prepares notes/reports.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Assists in preparation of information circulars for HR related issues.
• Conducts exit interviews and assists in final arrangements for separating staff.
• Provides general office support services including processing correspondence, budget preparation input monitoring, file maintenance, scheduling appointments, and preparing written responses to HR queries.
• Trains and supervises new and lower-level staff in the unit.
• Assists with data collection, analysis, presentations, and updating information materials such as web pages or brochures.
• Performs other duties as required.

Requirements

• Completion of High School Diploma is required.
• Relevant training in human resources, business administration, finance, public administration or equivalent is desirable.
• A minimum of ten years of progressively responsible experience in human resources, management, administrative services or related areas is required.
• The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
• A minimum of five years’ experience in an HR staff administration environment in an international organization is desirable.
• Experience in the administration of entitlements and benefits, processing personnel transactions in an ERP is desirable.
• Experience in the application of staff rules and regulations within the United Nations or a similar international organization is desirable.
• Experience in recruitment processes is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Skills

• Human Resources Administration
• Recruitment Processes
• Staff Entitlements
• Personnel Transactions Processing
• ERP Systems
• Application of Staff Rules
• HR Analytics
• Staff Development
• HR Database Management
• Classification of Positions
• Training Coordination
• International Organization HR

Languages

English, French