Programme Management Assistant, G6

The Programme Management Assistant supports planning and implementation activities for complex departmental programmes/projects within the Compliance Assistance Programme for South Asia. The role involves coordination, monitoring, financial management, reporting, and administrative support to ensure effective programme/project delivery.

Responsibilities

• Provides assistance in support of planning and implementation activities/processes for a large and highly complex component of departmental programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/projects and related topics.
• Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; ensures project documents are completed and submitted for approval.
• Assists in the preparation and analysis of programme/project budget proposals; interprets budget guidelines; reviews and coordinates submissions ensuring completeness and justification.
• Assists in monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects including accounting records and resource utilization.
• Collaborates with programme/project managers on performance reporting; liaises with relevant parties on activity interpretation and reporting requirements.
• Drafts programme/project summaries and coordinates project review and clearance processes.
• Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities involving liaison with diverse organizational units.
• Prepares, maintains and updates files and internal databases.
• Drafts correspondence and communications related to programme/project administration including workplans and budgets.
• Assists with logistical arrangements for meetings and workshops including participant registration, travel and DSA payments.
• Maintains tracking tables related to projects, contracts, payments, translations and follows up as needed.
• Assumes responsibility for administrative and financial actions in UMOJA and other IT tools including IPMR, expenditure recording, financial authorizations, iNeed requests, management of business partners and bank details.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• Relevant training in office electronic equipment, MS Word, Excel, and PowerPoint is desirable.
• A minimum of seven (7) years of experience in programme or project administration, financial management technical cooperation or related area is required.
• The minimum years of relevant experience is reduced to five (5) for candidates with a first-level university degree or higher.
• Experience working with an Enterprise Resource Planning (ERP) system, such as Umoja is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.
• Experience working in the United Nations common system or similar international organization is desirable.
• English language proficiency at UN Level II for reading, writing, listening, and speaking.

Skills

• Programme Administration
• Project Administration
• Finance Management
• Technical Cooperation
• ERP Systems
• Umoja
• Data Analytics
• Office Equipment Operation
• MS Word
• Excel
• Power Point
• Programme Coordination
• Programme Monitoring
• Reporting
• Administrative Support

Languages

English