Administrative Support Assistant

The consultant will provide administrative support to UNEP's Chemicals and Health Branch, contributing to the processing of participant reimbursements and supporting the successful convening of key intergovernmental meetings and forums related to chemicals, waste, and pollution management.

Responsibilities

• Support the ISP-CWP Secretariat in the successful convening of the ISP-CWP informal technical meeting on the rules of procedure and the resumed first session of the Plenary of the Intergovernmental Science-Policy Panel on Chemicals, Waste and Pollution (ISP-CWP P1.2) and relevant follow-up work.
• Support to CSPU in the successful convening of the GEF8 Global Supply Chains Forum on Transforming Fashion and Construction Supply Chains for Circularity and Chemical Safety, and ad hoc ICCA project meetings.
• Support to CSPU in the successful convening of the 2026 planetGOLD Global Forum.
• Support the overall branch with the UNEP wide corporate exercise on Bank Cards reimbursements.

Requirements

• A High school diploma or equivalent is required.
• A minimum of seven (7) years of experience in administration of which a minimum of three (3) years of professional experience specifically in processing intergovernmental meeting participants travel and supporting intergovernmental meeting logistics is required.
• Experience working in administration in the United Nations System or similar international organization providing administrative support is required.
• Experience in providing International intergovernmental meeting support services is required.
• Fully proficient in using ERP applications for meeting participants' travel administration is required.
• Fully proficient computer skills, use of web-based platforms and relevant software e.g. word processing, PowerPoint, Excel, internal databases, Internet, online meeting platforms is required.
• Knowledge of the United Nations or other similar international organizations Staff Rules and Regulations, policies and procedures is desirable.
• Fluency in written and spoken English is required.

Skills

• Intergovernmental Meeting Support
• Travel Administration
• Meeting Logistics
• Administrative Support
• ERP Applications
• Word Processing
• Power Point
• Excel
• Use of Internal Databases
• Virtual Meeting Platforms
• United Nations Staff Rules
• International Organization Administration

Languages

English