Project Travel and Logistics Associate

The Project Travel and Logistics Associate will provide dedicated travel, mission, event-logistics and related administrative support for Rule of Law Programme activities in Pakistan. The Associate will facilitate timely and efficient arrangements for official travel, field missions, trainings, workshops, consultations, conferences and other programme activities in accordance with applicable UNDP policies and procedures.

Responsibilities

• Coordinate travel and mission arrangements including processing official travel requests, itineraries, tickets, accommodation and travel documentation.
• Liaise with travel service providers and relevant UNDP units to facilitate timely issuance and amendment of travel arrangements.
• Support coordination of security-related travel requirements and maintain travel and mission calendar.
• Provide travelers with administrative and logistical information and support resolution of travel-related issues.
• Support travel claims, documentation and financial follow-up including maintaining records and coordinating with finance units.
• Coordinate logistics for programme events such as workshops, trainings, consultations, conferences and meetings including venue, accommodation, transportation, catering and other services.
• Provide on-site logistical support during programme events and missions.
• Support arrangements for programme meetings, field visits, delegations and official visits including schedules and transportation.
• Maintain organised logistical records and support routine administrative coordination related to missions, events and field activities.
• Ensure compliance with UNDP policies and procedures for travel and logistics.
• Support knowledge building, sharing and capacity building relevant to the project including training and dissemination of lessons learned.

Requirements

• Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience
• Fluency in English and Urdu is required
• Experience coordinating official travel, including itineraries, tickets, accommodation, travel documentation and travel claims.
• Experience providing logistical support for workshops, trainings, conferences, meetings or field missions.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
• Experience maintaining travel, mission, participant or logistics records and trackers.
• Experience coordinating with travel agencies, hotels, transport providers, venues and other service providers.
• Experience supporting travel claims, advances, reconciliations or related financial documentation.
• Experience arranging participant travel and logistics for large or multi-location programme activities.
• Experience working in accordance with organisational travel, administrative and financial procedures.
• Experience coordinating travel and logistics in complex field environments or locations with operational and security constraints.
• Experience with enterprise resource planning, travel-management or administrative systems is desirable; familiarity with UNDP Quantum or comparable systems.
• Previous work experience with UNDP, UN agencies or international development organisations.
• Relevant certification or specialised training in travel management, logistics, administration, event management or related areas will be an added advantage.

Skills

• Travel Coordination
• Itinerary Planning
• Travel Documentation Preparation
• Travel Claims Processing
• Logistical Support
• Workshop Logistics
• Conference Logistics Coordination
• Meeting Logistics
• Field Mission Support
• Office Applications
• MS Word
• Excel
• Spreadsheet Management
• Database Management
• Travel Records Management
• Logistics Data Tracking
• Implementation Coordination
• Travel Agency Liaison
• Hotel Coordination
• Transportation Coordination
• Financial Documentation
• Travel Advances Reconciliation
• Participant Travel Arrangement
• Organizational Travel Procedures
• Administrative Procedures
• Financial Procedures Support
• Transportation Management Systems
• Enterprise Resource Planning
• UNDP Quantum Software
• Event Management
• Travel Management Certification

Languages

English, Urdu