Project Procurement Analyst

The Project Procurement Analyst will provide dedicated procurement planning, coordination and management support for programme activities in Pakistan. The role involves facilitating transparent, competitive, timely and value-for-money procurement of goods, services, works and specialized technical expertise in accordance with UNDP procurement policies and procedures.

Responsibilities

• Lead procurement planning and provide procurement advisory support including preparation, consolidation, updating and monitoring of the programme procurement plan.
• Review planned procurement requirements and advise on appropriate procurement strategies, methods, sequencing, timelines and documentation requirements.
• Support early identification of procurement needs and dependencies to ensure timely procurement actions.
• Provide guidance on procurement processes, lead times, applicable policies and documentation requirements.
• Analyse procurement pipelines to identify potential delays, risks, bottlenecks and opportunities for consolidation or efficiency and recommend follow-up actions.
• Coordinate procurement planning with financial and operational planning to ensure resource availability and alignment with approved workplans and programme priorities.
• Coordinate preparation and quality review of procurement documentation including requisitions, solicitation documents, evaluation criteria, schedules and other procurement records.
• Manage and/or facilitate solicitation processes for goods, services, works and consultancy requirements in accordance with UNDP procurement procedures.
• Coordinate responses to bidder queries, pre-bid meetings, site visits and other procurement-related communications ensuring fairness and transparency.
• Support and coordinate bid/proposal evaluation processes including establishment of evaluation panels and preparation of evaluation documentation.
• Prepare and/or coordinate procurement submissions, recommendations for award and supporting documentation for review and approval processes.
• Maintain segregation of duties, confidentiality, fairness and transparency throughout procurement processes.
• Coordinate contract-award and related procurement actions following required reviews and approvals.
• Maintain overview of programme contracts, purchase orders, procurement milestones, expiry dates, deliverables and other contractual requirements.
• Support contract administration including amendments, extensions and other contractual actions.
• Monitor procurement and contractual timelines and follow up on pending actions affecting programme delivery.
• Support vendor and contractor performance monitoring and maintain documentation of performance issues and corrective actions.
• Facilitate timely resolution or escalation of procurement and contract-administration issues.
• Support orderly contract completion and closure ensuring complete procurement and contractual documentation.
• Coordinate procurement processes relating to infrastructure and refurbishment works, ICT equipment, digital justice solutions, specialized technical services and other complex requirements.
• Support market research and sourcing approaches to inform procurement strategy and value for money.
• Advise on procurement packaging, market approaches, solicitation methods and timelines for complex requirements.
• Promote environmentally and socially responsible procurement considerations, accessibility and sustainability.
• Identify procurement risks associated with technically complex requirements and recommend mitigation measures.
• Ensure procurement actions comply with UNDP policies, procedures, delegated authorities and applicable programme and donor requirements.
• Maintain complete, accurate and audit-ready procurement files, trackers and records.
• Monitor implementation of the procurement plan and provide regular updates on procurement status, timelines, risks and delays.
• Provide procurement information and documentation for programme reviews, audits, donor reporting and assurance processes.
• Support implementation and follow-up of procurement-related audit or review recommendations.
• Coordinate with Country Office procurement and operations colleagues on institutional processing, committee reviews, contracting and other corporate procurement requirements.
• Contribute procurement inputs to programme workplans, progress reports, management updates and other documentation.
• Keep abreast of changes in UNDP procurement policies, procedures, systems and good practices and support their consistent application.

Requirements

• Advanced university degree (Master's degree or equivalent) in Business Administration, Public Administration, Procurement, Supply Chain Management, Finance, Economics, Management or a related field OR a first-level university degree (Bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience.
• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant experience in procurement, supply chain management, contract management or related areas.
• CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage.
• Experience in procurement planning and implementation for goods, services and/or works is desired.
• Experience preparing and/or coordinating solicitation documents, tendering processes, bid/proposal evaluations and contract-award documentation is desired.
• Experience in contract administration, procurement tracking and vendor or contractor performance management is desired.
• Experience applying procurement policies, procedures, ethical standards and internal controls is desired.
• Experience with procurement of infrastructure works, ICT equipment, digital systems or specialised technical services would be a strong advantage.
• Experience conducting market research, sourcing or procurement analysis to support competition and value for money is desirable.
• Experience maintaining procurement records and supporting audits, reviews or other assurance processes is desired.
• Experience with procurement in donor-funded programmes or international development settings is highly desirable.
• Proven Knowledge of UNDP procurement policies and procedures would be an advantage.
• Experience using enterprise resource planning, e-procurement or procurement-management systems is desirable; familiarity with UNDP Quantum or comparable systems would be an advantage.

Skills

• Procurement Planning
• Tendering Procedures
• Bid Evaluation
• Contract Award Documentation
• Contract Administration
• Procurement Tracking
• Performance Management
• Procurement Financial Policies
• Ethics Compliance
• Internal Controls
• Market Research
• Sourcing Analysis
• Procurement Records Management
• Audit Support
• Donor-funded Project Procurement
• UNDP Procurement Modalities
• Enterprise Resource Planning
• E-Procurement Systems
• Procurement Management Systems
• CIPS Level 3

Languages

English, Urdu