Project Budgeting Analyst

The Project Budgeting Analyst will ensure administration, transparent and efficient management of the budget and transactions for the Strengthening MSME Business Membership Organizations in Ukraine: Phase III (2025-2028) Project. The role supports resource management strategies, budget monitoring, financial reporting, and capacity building to enhance project implementation and compliance with UNDP policies.

Responsibilities

• Ensure the implementation of resource management strategies and adapt processes and procedures focusing on compliance with UNDP rules, regulations, policies, and strategies.
• Continuously review the project’s resource utilization and support the preparation of forecasts and periodic disbursement requests to be submitted to the donor.
• Support the development of funding requests and review and approve the funding authorization and expenditure certificate (FACE) from partners as required.
• Facilitate annual audits and spot-checks and regularly monitor exception reports for unusual activities and transactions.
• Ensure the management of project budgets focusing on optimal cost recovery, including preparation of budgetary sections of progress reports, forecasts of cash flows, and expenditure reports.
• Monitor donor contributions and ensure timely disbursements as per work plans.
• Ensure proper control of project accounts, including analysis and development of proposals for internal expenditure control systems and timely corrective actions on unrecorded vouchers.
• Ensure proper project cash management, including timely review of cash accounts and preparation of monthly cash flow forecasts.
• Provide capacity building and knowledge sharing on resource management matters, including capacity building of implementing partners and contributions to knowledge networks and communities of practice.
• Perform other duties within the functional profile as necessary for efficient functioning of the Office and Organization.

Requirements

• Advanced university degree (Master’s degree or equivalent) in Finance, Economics, Public Management, Business Administration or other relevant field is required, or a first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with additional two years of qualifying experience will be given due consideration in lieu of Master’s degree.
• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in resources and budget management.
• Proficiency in the usage of computers and office software packages (e.g. MS SharePoint, MS Office: MS Word, Excel, PowerPoint etc.).
• Proven previous experience in project implementation or budgeting monitoring, knowledge of project cycle will be considered as an advantage.
• Experience in developing reports for donors within an international organizational context.
• Experience in a UN agency and /or development sector.
• Experience with ERP systems.
• Fluency in English is required.
• Fluency in Ukrainian is required for national personnel.

Skills

• Project Budgeting
• Budget Monitoring
• Financial Reporting
• Resource Management
• Project Lifecycle Knowledge
• Donor Reporting
• ERP Systems
• Microsoft SharePoint
• MS Word
• Excel
• Power Point
• Project Implementation
• UNDP Policy Compliance

Languages

English, Ukrainian