Project Analyst-Medical Equipment and Health Systems, NPSA-9, DS - Kyiv, National Position

The Project Analyst-Medical Equipment and Health Systems will serve as the technical health focal point for the Strengthening Civilian Health Service Delivery in Ukraine project. The role involves coordinating technical inputs for medical equipment procurement, installation, and operationalization in civilian hospitals, ensuring alignment with national health reforms and standards.

Responsibilities

• Provide technical inputs to the project work plan, procurement plan, implementation schedules and budget estimates for medical equipment and related activities, and monitor the timely completion of assigned technical actions.
• Validate hospital equipment needs through desk review, consultations and on-site assessment, confirming clinical justification, prioritization, cost-effectiveness and consistency with the approved project scope.
• Assess facility readiness for each equipment item, including space and access; electrical supply, grounding, voltage stability and backup power; ventilation, cooling, water, drainage and medical gases; radiation protection and permits; infection prevention and waste arrangements; network connectivity, cybersecurity and software compatibility; physical accessibility; and the availability of qualified staff, consumables, licences and maintenance capacity.
• Prepare and finalize performance-based, technology-neutral technical specifications, equipment schedules, technical evaluation criteria and compliance matrices, including documented justification for essential compatibility requirements.
• Participate as a technical member or adviser to evaluation committees; assess technical compliance, deviations, equivalencies and bidder clarifications; document findings in accordance with UNDP procedures; maintain confidentiality; disclose actual or potential conflicts of interest; and exercise no independent procurement or award authority unless formally delegated.
• Verify delivered quantities, models, serial numbers, accessories, software, consumables and technical documentation; witness or coordinate installation, calibration, commissioning and acceptance testing; verify correction of defects and missing items before acceptance; and support preparation of acceptance certificates, asset records and handover documentation.
• Serve as the project’s technical health focal point and coordinate technical inputs with the Ministry of Health of Ukraine, the National Health Service of Ukraine, regional health authorities, beneficiary facilities, the Procurement Analyst/UNDP Procurement Unit, engineering specialists and other relevant experts.
• Facilitate technical coordination with hospital staff and suppliers while communicating with bidders and suppliers only through authorized procurement channels.
• Ensure that project-supported medical-equipment investments are aligned with national health reforms, regional hospital-network plans, referral pathways and applicable service-delivery, regulatory, quality and safety standards.
• Provide technical advice to regional and local authorities and beneficiary hospitals on the safe and effective integration of equipment into clinical workflows, referral arrangements, staffing, accessibility, infection-prevention measures and operational procedures, and support related capacity-development activities.
• Collect and validate baseline service-delivery data and monitor post-installation equipment utilization, functionality and contribution to the project’s approved results and indicators.
• Conduct regular field visits to supported facilities to verify readiness, delivery, installation, operational performance and compliance with applicable technical, safety and quality requirements.
• Compile technical monitoring information and provide substantive inputs for corporate, donor, government and project reports, as required by the approved reporting schedule.
• Identify, document and promptly escalate technical risks relating to facility readiness, supply and delivery, regulatory or licensing requirements, staffing, utilities, consumables and maintenance affordability, electrical and radiation safety, equipment compatibility, cybersecurity, warranty and after-sales service; recommend and follow up appropriate mitigation measures.
• Provide technical inputs required for project reporting, equipment acceptance, handover, sustainability planning and operational closure.
• Coordinate and verify supplier-provided training for doctors, nurses, technicians and other end users, covering safe operation, basic troubleshooting and routine maintenance, and retain evidence of completion.
• Support preventive-maintenance schedules, warranty administration and fault-escalation procedures; confirm local or regional servicing arrangements; transfer supplier and warranty contacts to recipient facilities; and obtain facility commitments for recurrent costs, consumables and continued operation.
• Identify and document lessons learned and good practices, and contribute technical inputs to knowledge products and capacity-development activities relevant to resilient civilian health service delivery.
• Support equitable access to project-supported health services for women and men, girls and boys, including persons with disabilities and other groups facing barriers to care.
• Apply gender-responsive and inclusive communication principles in line with UNDP standards.
• Identify relevant gender and inclusion issues in equipment planning, facility readiness, training, service access and monitoring, and raise them with the Project Manager.
• Promote a team culture of equality, respect and zero tolerance for sexual harassment, sexual exploitation and abuse, discrimination and other misconduct.
• Demonstrate respect for diversity and inclusion in all professional interactions.
• Support the communication of applicable UNDP safeguarding and prevention-of-sexual-exploitation-and-abuse requirements to relevant personnel and partners.

Requirements

• An advanced university degree (Master’s degree or equivalent) in Medicine, Public Health, Biomedical Engineering, Clinical Engineering, Health Systems Management, Health Administration, Healthcare Technology Management or another closely related field is required; or a first-level university degree (Bachelor’s degree) in one of the areas stated above, in combination with an additional two years of qualifying experience, will be given due consideration in lieu of the advanced university degree.
• Minimum 2 years (with a Master’s degree or equivalent) or 4 years (with a Bachelor’s degree) of progressively responsible professional experience in health systems strengthening, healthcare service delivery, hospital operations or medical-equipment management.
• Experience in the use of computers and office software packages, including word-processing, spreadsheet and presentation applications, and web-based management systems.
• Experience in medical-equipment needs assessment, facility-readiness review, preparation of technical specifications, technical evaluation, installation, commissioning or acceptance (desirable).
• Experience working with public hospitals, health authorities and multidisciplinary technical or procurement teams (desirable).
• Experience participating in procurement processes, including technical specifications, technical evaluation and post-award equipment delivery or acceptance (desirable).
• Experience with medical-equipment maintenance, warranty administration, servicing arrangements or health-technology management (desirable).
• Experience working with United Nations agencies, international organizations or humanitarian organizations (desirable).
• Fluency in English and Ukrainian is required.
• Ability and readiness to undertake regular field missions to project locations in target oblast(s).

Skills

• Public Health Systems Strengthening
• Health Service Delivery
• Hospital Operations
• Medical Equipment Maintenance
• Medical Equipment Needs Assessment
• Facility Readiness Review
• Technical Specifications Preparation
• Technical Evaluation
• Medical Equipment Installation
• Medical Equipment Commissioning
• Medical Equipment Acceptance
• Procurement Procedures
• Warranty Administration
• Health Technology Management
• Use of MS Office
• Word Processing
• Spreadsheet Applications
• Presentation Applications
• Web-based Management Systems

Languages

English, Ukrainian