PBF Secretariat Coordinator

The PBF Secretariat Coordinator leads the PBF Secretariat team to ensure effective governance, accountability, and impact of the Peacebuilding Fund portfolio in Mali. The role involves providing technical support to partners, supporting the joint steering committee, and ensuring quality monitoring, evaluation, communication, and reporting of peacebuilding initiatives.

Responsibilities

• Manage the PBF Secretariat team to deliver its mandate, with a focus on governance, accountability and impact of the PBF portfolio in Mali.
• Supervise the PBF Secretariat team and strengthen their capacities in line with the team mandate, for example in the fields of peacebuilding, conflict-sensitivity, gender-mainstreaming, M&E etc.
• Facilitate quality assurance processes for the allocation of resources and the management of the portfolio, ensuring compliance with PBF guidelines, in particular for reports and products developed by the recipient partners.
• Coordinate the overall management of the PBF portfolio, in coordination with the recipient organizations, the UN System in Mali, national stakeholders, civil society organizations and non-UN partners.
• Contribute to relevant reports/documents of the Office of the Resident Coordinator related to peacebuilding (Annual Strategic Report to PBF, UNSCDF report, CCA etc).
• Coordinate the knowledge capitalization process in relevant thematic areas, and document lessons learned, experiences and good practices from the PBF portfolio that could be useful for the design and implementation of similar initiatives, for organizational and external sharing and learning.
• Support the functioning of the PBF Joint Steering Committee for strategic supervision and quality control of the PBF portfolio in Mali.
• Support the Joint Steering Committee with secretarial tasks to facilitate inclusive decision-making, including the organization of meetings and field visits, preparation of working papers, drafting of reports and sharing of relevant documents.
• Monitor and disseminate decisions and recommendations made by the Joint Steering Committee, and portfolio evaluators, to ensure accountability and prioritization for the use of PBF resources.
• Ensure early warning and advice on solutions to the Joint Steering Committee, the Resident Coordinator, the implementing partners and the PBF of risks, delays and problems related to the implementation of the PBF portfolio.
• Liaise with the Peacebuilding and Peace Support Office for the preparation and follow-up of the Joint Steering Committee meetings.
• Ensure the mobilization or resources and partnerships for the sustainability of the PBF portfolio in Mali and facilitate knowledge sharing.
• Ensure visibility and dissemination of the PBF portfolio results and impact to mobilise new resources and partners.
• Collaborate with the RCO team for conflict analysis to guide national and cross-border programming and suggest entry points for mobilization of resources and partnerships.
• Communicate progress on the peacebuilding priorities to national authorities and technical and financial partners in order to encourage additional funding and to ensure sustainability of the results.
• Contribute to inclusive partnerships for peacebuilding in Mali, including national and local stakeholders such as private sector and civil society, as well as international partners and financial institutions.
• Provide sound contributions to knowledge networks, communities of practice, and digital knowledge platforms.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
• Supervise the staff of the PBF Secretariat in Mali and coordinate the peacebuilding portfolio.

Requirements

• Advanced University Degree (master’s degree or equivalent) in Social Sciences, International Relations, Human Sciences, Law, or relevant related field is required.
• A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of an advanced university degree.
• Minimum of 7 years (with master’s degree) or 9 years (with bachelor’s degree) in coordinating projects and/or activities at the national or regional levels, preferably in the area of peacebuilding, governance and/or conflict prevention is required.
• Experience and excellent knowledge of the national and sub-regional socio-political environment and context, in particular in the areas of peacebuilding, governance and/or conflict prevention are required.
• Proven expertise in developing conflict analysis and conflict sensitive programs, and providing coaching and technical support in relevant areas, such as peacebuilding, conflict-sensitivity, gender-mainstreaming, M&E etc is desired.
• Experience of coordinating multi-stakeholder processes, ensuring inclusion of diverse stakeholders such as the private sector and civil society organizations is desired.
• Proven leadership in the coordination of inter-agency activities in the United Nations system is desired.
• Proven capacity in the areas of financial management and resource mobilization is desirable.
• Experience and knowledge of the United Nations and its working practices, as well as its ongoing reforms will constitute an advantage.
• Proven track record of excellent oral and written communication skills with high-level interlocutors, particularly in the coordination of governmental and international organizations is desired.
• Proven track record of sound understanding of the concepts of human rights, gender, strengthening the role of women and young people in the peacebuilding process is desirable;
• Experience and knowledge of PBF procedures is advantageous.
• Experience and knowledge of peacebuilding issues in Mali and prior experience in the region would be an asset.
• Fluency in French language and English are required
• Experience in successfully managing a diverse team.

Skills

• Project Coordination
• Peacebuilding Processes
• Conflict Prevention
• Conflict Analysis
• Conflict-Sensitive Programming
• Gender Mainstreaming
• Monitoring and Evaluation
• Stakeholder Coordination
• Inter-agency Coordination
• Finance Management
• Resource Mobilization
• United Nations Working Practices
• Oral Communication
• Written Communication
• Human Rights
• Team Management
• Peacebuilding Fund Procedures

Languages

French, English