Finance & Administration Associate

The Finance & Administration Associate will support the daily management of the project’s activities under the supervision of the Project Manager/PFM Advisor. The role involves financial and administrative support to the Pro PALOP-TL SAI (Phase III) Management Unit and other countries, facilitation of knowledge building and sharing, and ensuring corporate alignment with UNDP Programme and Operations Policies and Procedures.

Responsibilities

• Provide financial and administrative support to the Pro PALOP-TL SAI (Phase III) Management Unit and other countries
• Facilitate knowledge building and knowledge sharing within the scope of the Pro PALOP-TL SAI (Phase III)
• Support management of the Country Office programme to ensure corporate alignment between the project and UNDP Programme and Operations Policies and Procedures (POPP)
• Produce all project financial reports required by UNDP rules and procedures and EU contractual requirements
• Ensure reconciliation of all accounts and financial reports as required
• Create requisitions in Quantum for development projects and register goods receipt in Quantum
• Make budget checks for requisitions, Purchase Orders and invoices
• Maintain the internal expenditures control system for the project
• Implement timely corrective actions on unposted vouchers and invoices with errors
• Implement M&E recommendations related to financial and administrative corrective measures
• Support organization of trainings delivered by the project in all beneficiary countries
• Contribute regularly to relevant knowledge networks and communities of practice
• Collect, analyze and present background information for preparation of UN Development Assistance Framework, Country Programme Document, and other planning documents
• Perform other duties as necessary for efficient functioning of the Office and Organization

Requirements

• Bachelor's Degree with 3 years of experience OR High School certificate with 6 years of experience
• Secondary Education with specialized certification in accounting and/or Finance required; University degree in Finance or Accounting is desirable
• Part-qualified accountants from an internationally accredited institute of accountancy have a distinct advantage
• Fully Qualified Accountant from an internationally accredited institute of accountancy or full completion of the UNDP Finance Training and Certification Programme (FTCP)
• Candidates with no professional accountancy qualifications but with degrees majoring in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP) if recruited
• Experience using computers and office software (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financial systems and databases
• Minimum of 6 years of experience with secondary education or 3 years with bachelor’s degree in project finance and administration is required

Skills

• Accounting
• Financial Reporting
• Project Financing
• Budget Management
• ERP Financial Accounting
• UNDP Financial Training and Certification Program
• Spreadsheet analysis
• Office Applications
• Finance Administration
• Database Management

Languages

Portuguese, English