Coordinador/a de Proyecto

The Project Coordinator will support the Ministry of Culture in the timely and proper implementation of the project, ensuring compliance with UNDP norms, policies, and procedures, and proper use of funds. The role involves general project management, coordination with stakeholders, financial oversight, risk management, monitoring and evaluation, and knowledge management.

Responsibilities

• Manage overall project development and plan activities according to the approved work plan.
• Monitor progress, oversee deviations from the plan and make corrections within agreed margins by the Project Board.
• Ensure change control and timely problem resolution.
• Prepare Annual Operating Plans ensuring compliance with results-based management.
• Lead coordination and strategic relationships with government counterparts, Project Board, local governments, UN agencies, civil society organizations, academia, private sector and other relevant actors to ensure institutional articulation for project implementation and sustainability.
• Supervise and validate agreements and decisions from coordination meetings, follow-ups and Project Board.
• Prepare semi-annual reports integrating financial execution, programmatic progress and narrative reports.
• Manage human resources and activities including personnel, goods and services, training and grants.
• Supervise performance of sub-coordinations and project coordination unit staff (territorial, psychosocial, administrative, etc.).
• Promote a collaborative, ethical, organized and results-oriented work environment.
• Ensure transversal integration of social inclusion, gender, human rights, community participation and sustainability.
• Oversee budget execution and ensure accuracy and reliability of administrative and financial reports.
• Validate contracting, procurement, services, consultancies and logistical support requests.
• Manage financial resource provision requests to UNDP and present quarterly financial reports.
• Manage project risk matrix and escalate critical risks to the Project Board.
• Ensure correct application of UNDP norms, policies and procedures applicable to the project.
• Maintain updated project risk dashboards and indicators.
• Support evaluations required by UNDP, random controls and audits.
• Support Mid-Term Review and Final Evaluation processes.
• Approve and present programmatic, financial and narrative reports.
• Supervise implementation plans including gender action plan and stakeholder participation plan.
• Collect lessons learned during project execution in prioritized territories.
• Ensure quality of technical documents, terms of reference, reports and project products.
• Maintain organized and accessible technical and financial documentation.
• Facilitate creation, sharing and strengthening of knowledge and relevant capacity development for the project.
• Participate in training and organize informational sessions on internal procedures for project staff.
• Support capacity strengthening activities including design and delivery of tools, workshop materials or platforms leveraging collective intelligence of communities and mobilizing action.
• Support dissemination and exchange of relevant data and lessons learned within the country office and regionally.
• Stay informed of emerging best practices nationally, regionally and internationally related to the project work.
• Contribute to knowledge networks and communities of practice.
• Support collection and systematization of project knowledge, products and tools and their broad distribution to partners.
• Perform other functions within the functional profile as necessary for efficient office and organizational functioning.

Requirements

• Master's Degree or equivalent in Project Management, Public Policy, Social Development, Administration, Social Sciences, Health Sciences, Cultural Management or related fields is required.
• Bachelor's Degree in Public Policy, Social Development, Administration, Health Sciences, Engineering, Cultural Management or related social sciences with two additional years of relevant experience may be considered in lieu of a Master's degree.
• Minimum two years of progressive experience in management, coordination or direction of programs and/or projects with a Master's degree, or four years with a Bachelor's degree.
• Experience in Microsoft Office programs (Word, Excel, PowerPoint).
• Experience in United Nations system agencies, multilateral organizations and/or public sector is desirable.
• Experience in projects with social, cultural, territorial or community focus is desirable.
• Experience in project formulation and management; strategic planning and results-based management is desirable.
• Experience in human resources management and leading multidisciplinary teams is desirable.
• Experience in budget management, procurement and operational risk assessment is desirable.
• Fluency in Spanish is required.
• Intermediate level in English (reading, writing, speaking) is desirable.

Skills

• Project Management
• Program Coordination
• Strategic Planning
• Result-Based Management
• Budget Management
• Procurement
• Operational Risk Analysis
• Human Resources Management
• Multi-disciplinary Team Leadership
• Financial Oversight
• Monitoring and Evaluation
• Knowledge Management
• MS Word
• MS Excel
• MS PowerPoint

Languages

Spanish, English