Asociado/a Administrador/a de Proyectos de Biodiversidad

The position supports administrative, logistical, and financial aspects of the Biodiversity Project Portfolio to ensure proper implementation and compliance with UNDP procedures. The role involves budget control, coordination of procurement and contracts, inventory management, and logistical support for events and meetings.

Responsibilities

• Support administrative and financial management of the Project Portfolio to ensure timely and efficient implementation according to UNDP norms and procedures.
• Monitor execution of activities according to expense schedules and work plans, ensuring compliance with UNDP financial management and reporting requirements.
• Assist in budget control to ensure project activities remain within approved limits and UNDP standards.
• Coordinate reconciliation of project expenses and commitments with UNDP systems (Quantum) and financial reports for donor presentation.
• Monitor, review and adjust the Project Portfolio budget in coordination with UNDP Program Unit as needed.
• Follow up on administrative, accounting and financial processes to avoid contract breaches.
• Maintain updated inventory records of physical resources under custody, ensuring proper use until final disposition.
• Keep project documentation updated including work plans, acquisition plans, financial report status, payment requests and approvals.
• Support mobilization of external personnel and project staff (processing requests, travel advances and settlements) in line with UNDP policies.
• Assist in procurement and contracting processes for goods, services and individuals, managing travel arrangements according to UNDP policies and best practices.
• Interact with Quantum system for management of requisitions, purchase orders, vendors, vouchers and related.
• Coordinate logistics for workshops, meetings and events for the project.
• Participate in training and organize information sessions on internal procedures.
• Perform other functions within the functional profile as needed for efficient office and organizational operation.

Requirements

• Secondary education completed is required.
• University studies (Bachelor's degree) in Administration, Accounting or related fields will be duly considered but not required.
• Minimum 6 years of relevant work experience with secondary education or 3 years with a Bachelor's degree in administrative and financial management of projects (documentation, logistics, contracting, travel, personnel management, budget handling, expense control, etc.) in public, private or civil society organizations.
• Experience using ERP systems.
• Experience with office software packages (MS Word, Excel, etc.) and web-based management systems, with advanced knowledge of spreadsheets and databases.
• Desirable experience in administration of projects executed with UNDP and/or other UN agencies.
• Experience coordinating with national counterparts or working in State projects.
• Experience managing travel per diems, logistical arrangements for travel and project events.
• Fluency in Spanish is required.
• Intermediate English is desirable.
• Required professional certificates as per profile.
• Willingness to travel to project intervention zones.

Skills

• Project Financial Management
• Budget Handling
• Expense Control
• Procurement Coordination
• Contract Management
• Travel Management
• Logistics Coordination
• Inventory Management
• ERP Systems
• MS Excel
• MS Word
• Database Management
• Web-based Management Systems
• Administrative Management
• Personnel Management
• Project Documentation
• Collaboration with National Counterparts
• UNDP Project Administration
• Event Logistics Management

Languages

Spanish, English